Repository: UIHistories Project: Board of Trustees Minutes - 1972 [PAGE 339]

EXTRACTED TEXT FROM PAGE:

1971]

UNIVERSITY OF ILLINOIS

329

Fiscal Year 1971-72 Il,000i000 gallons Fiscal Year 1972-73 27,000,000 gallons Fiscal Year 1973-74 28,890,000 gallons Fiscal Year 1974-75 30,912,000 gallons Fiscal Year 197S-76 33,076,161 gallons (Gallonage is estimated twenty per cent more or less for each fiscal year depending upon heating requirements, and the contract will provide for such adjustments in gallonage.) The cost of $0.1064 per gallon f.o.b. delivered Abbott Power Plant will be subject to monthly adjustment according to a formula related to changes in the price indices for crude oil and refinery labor as published by the U.S. Bureau of Labor Statistics and the Independent Petroleum Association of America. T h e initial period for the purchase of petroleum will be Fiscal Year 1971-72 and extend for four' additional fiscal periods through June 30, 1976, all subject to availability of funds. Public bid advertisements and direct solicitations to all major petroleum companies and their distributors resulted in bid proposals being received April 22, 1971. In order to obtain the most comprehensive solicitation of the petroleum industry, bid solicitations invited proposals ranging from firm price bids to fluctuating prices f.o.b. delivered covering one to five years. Fluctuating formulas are uniformly based on April 1, 1971, prices. In addition all bidders were solicited to make alternate proposals which would present innovative techniques for the most economical sale of fuel oil to the University of Illinois. The Marathon Oil Company was the low bidder under each of the bidding categories. A report of the evaluation of bids received prepared by the Plant and Services Department in conjunction with the Purchasing Division is attached and a copy is being filed with the Secretary of the Board of Trustees for record. Funds for fuel costs for the period July 1, 1971, through June 30, 1972, are included in the University's budget requests for Fiscal Year 1971-72. Funds required after that date will be requested in the budget of the Department of Plant and Services on an annual basis. O n m o t i o n of M r . H o w a r d , t h i s c o n t r a c t w a s a w a r d e d b y t h e f o l l o w ing v o t e : A y e , M r . F o r s y t h , M r . G r i m e s , M r . H a h n , M r . H o w a r d , M r . H u g h e s , M r . Neal, M r . Pogue, M r . S w a i n ; no, none; absent, Dr. Bakalis, G o v e r n o r O g i l v i e , M r . S t e g e r . PURCHASES (33) The President submitted, with his concurrence, a list of purchases recommended by the Directors of Purchases and the Vice President and Comptroller. The list of purchases was presented in two categories: purchases from appropriated funds (i.e., from state appropriations to the University) and purchases from institutional funds. The latter term designates funds received by the University under contracts with the United States government, contracts with private corporations and other organizations, funds from foundation grants, and grants from corporations and other donors, and University revolving funds authorized by law. The total amounts of these purchases w e r e : From Appropriated Funds Recommended $ 353 710 33 From Institutional Funds Recommended 2 563 020 23 Grand Total $ 2 916 730 56 A complete list of the purchases, with supporting information, including the quotations received, was sent to each member of the Board in advance of the meeting, and a copy is being filed with the Secretary of the Board for record.

On motion of Mr. Forsyth, the purchases recommended were authorized.

COMPTROLLER'S REPORT O F PURCHASES APPROVED (34) The Vice President and Comptroller also submitted a report of purchases