Repository: UIHistories Project: Board of Trustees Minutes - 1972 [PAGE 194]

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184

BOARD OF TRUSTEES

[January 20

R E Q U E S T T O ILLINOIS BUILDING AUTHORITY T O C O N T R A C T F O R C O N S T R U C T I O N O F B U R R I L L HALL ADDITION. URBAN A (21) T h e Board of Trustees at its meeting on December 10, 1970, requested the Illinois Building Authority to provide for an addition to Burrill Hall at the UrbanaChampaign campus. On December 17, 1970, the Illinois Building Authority received bids for the construction of this project; and a copy of the schedule of bids received is filed with the Secretary of the Board. The plans and specifications for the project comply with the requirements of the Facilities for the Handicapped Act. T h e bid documents called for the submission of a base bid and deductive alternates. T h e low base bid was submitted by Felmley-Dickerson Co., Urbana, in the amount of $2,010,000. T h e total of the eight deductive alternates submitted by this firm was $99,200. Acceptance of the deductive alternates still makes this firm the low bidder. The State Board of Higher Education has arranged with the Illinois Building Authority that the Authority will not use a portion of the amount declared by the General Assembly to be in the public interest until the State Board specifically approves such use. This reserve amount consists of a "Cost Increase Reserve" to be used for the purpose of offsetting cost increases determined by actual bid experience. On the basis of the bids received it is necessary that the University request the Board of Higher Education and the Illinois Building Authority to release $138,275 in the "Cost Increase Reserve" for this project. Assuming the acceptance of the eight deductive alternates and the release of the "Cost Increase Reserve," the construction budget will still be in excess of the funds available. In order to bring the cost of construction of this building addition within the funds available, University representatives and the architect have held discussions with the low bidder, and it has been determined that selective omissions and substitutions in the deductive amount of $178,593 are feasible and would reduce the construction cost to $1,732,207 which is within funds available. On January 21, 1970, the Board of Trustees approved an increase in building space for Burrill Hall Addition to include a fifth floor and that the additional cost in the amount of $400,000 would be provided from reserve funds accumulated from research grants and contracts. The State Board of Higher Education at its meeting on May 5, 1970, approved the increase in building space and the use of University funds for financing. Funds are available to proceed with this project based on the amount declared in the public interest, assuming the release of the "Cost Increase Reserve" and the $400,000 of institutional funds for the additional space. Accordingly, the President of the University, with the concurrence of appropriate administrative officers, recommends : 1. The State Board of Higher Education be requested to release the $138,275 "Cost Increase Reserve" to this project. 2. The $400,000 be assigned from the Urbana-Champaign Contract Research Reserve and that a commitment be entered into with the Illinois Building Authority to make this money available to the Authority for use in the construction of this project. 3. That the Illinois Building Authority be requested, subject to release of the "Cost Increase Reserve," to enter into a contract with Felmley-Dickerson Co., Urbana, the low base bidder, in the amount of $1,732,207. 4. That the Illinois Building Authority be requested to reinstate work presently being substituted or omitted from the proposal of the low bidder to the extent the contingency funds in the project budget for the above work will permit. 5. That the attached resolution be adopted to implement the official action required. As the Illinois Building Authority will not have funds available to it under the presently proposed budget to pay for the architectural services, it is further recommended that the authorization for the assignment to the Authority of the architectural contract made by the Board of Trustees at its December 10, 1970, meeting be rescinded and authorization given to enter into an agreement with Fugard, Orth & Associates, Inc., Chicago, and the Authority whereby the architects will agree to continue to provide the services required under the contract for the project but for the benefit of the Illinois Building Authority and the