Repository: UIHistories Project: Board of Trustees Minutes - 1944 [PAGE 904]

EXTRACTED TEXT FROM PAGE:

1944]

UNIVERSITY OF ILLINOIS

90I

a permanent addition to the budget of his office, subject to the usual reconsideration in the preparation of future operating budgets. T h e increase is requested because the cost of preparing payroll records has been greater than originally anticipated. Additional clerical staff, materials, and services are required in computing federal tax deductions which is now a necessary part of the payroll procedure. Principal reasons for the increased cost have been (1) unusually large turnover and change of status of staff members; (2) unusually large number of changes in wage rates; (3) difficulties in securing all necessary information from staff members; (4) delays in completion of payrolls, requiring extra procedure to accomplish payment on time; (5) changes in forms to meet requirements of State Auditor's Office. Further details concerning the need for these additional funds are given in the letter of March 3, 1944, from the Comptroller. I recommend that an assignment of $8,700 be made from the General Reserve Fund for this purpose for the balance of the current fiscal and academic year as a non-recurring item for the present. Further consideration will be given to this matter in the preparation of the budget for 1944-1945. O n m o t i o n of M r . D a v i s , t h i s a p p r o p r i a t i o n w a s m a d e a s r e c o m mended, by the following v o t e : Aye, M r . Davis, M r . Fornof, M r s . Grigsby, M r . Jensen, M r . Livingston, D r . L u k e n , M r . McKelvey, Dr. Meyer, M r . Nickell; no, n o n e ; absent, M r . Green, M r . K a r r a k e r . PURCHASE OF YEARLINGS (8) The Comptroller recommends that the Purchasing Agent be authorized to purchase 150-175 yearling wethers or ewes for the Animal Husbandry Department at an approximate cost of from $1,500 to $1,750. I recommend approval. O n m o t i o n of M r . J e n s e n , t h i s p u r c h a s e w a s a u t h o r i z e d a s r e c o m mended. PURCHASES AUTHORIZED (9) A report of the following purchases proposed by the Purchasing Agent and authorized by the Comptroller as emergency actions: 1. Book shelving to be installed in Music Library in Smith Memorial Hall, from Moline Furniture Works, Moline, Illinois, the lowest bidder, at their price of $1,031 delivered and installed. 2. Three thousand grams—I (plus)—lysine monohydrochloride, for the Chemistry Department, from Merck and Company, Inc., at their price of $1,836 f.o.b. Rahway, New Jersey. 3. Twenty-eight cars (approximately 1100 tons) washed screening coal, for the Physical Plant coal storage, from the Peabody Coal Company, at a total cost of approximately $3,520. (Price f.o.b. mine, $2.60; freight, 6o£ a t o n ; total cost, $3.20 a ton.)

This report was received for record.

FEDERAL EMERGENCY FARM LABOR BUDGET (10) Federal funds again have been made available for the Emergency F a r m Labor P r o g r a m for the calendar year 1944 to be expended through the University Division of Agricultural Extension. T h e minimum amount which will be available for the year is $320,000, and the following budget is submitted covering estimated expenditures from January 1 to August 31, 1944: Salaries (including Supervisors, Assistant Supervisors, and clerical help in the central office; appointments to be approved by the President) $ 21 200 Wages (assistants and clerical help for County F a r m Advisers and miscellaneous services) 141 225 Travel 23 520 Housing and transportation of workers 13 440 Other expense 41 440 Total $240 825