Repository: UIHistories Project: Board of Trustees Minutes - 1960 [PAGE 563]

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560

BOARD OF T R U S T E E S

[July 21

MINUTES APPROVED

The Secretary presented the minutes of the meetings of the Board of Trustees on March 12 and April 14, 1959, press proof copies of which had previously been sent to the Board. On motion of Mr. Johnston, these minutes were approved as printed on pages 339 to 401, inclusive. BUSINESS PRESENTED BY THE PRESIDENT OF THE UNIVERSITY The Board took up consideration of the following reports and recommendations from the President of the University.

INTERNAL OPERATING BUDGET FOR 1 9 5 9 - 6 0 (1) The University's internal operating budget for all divisions and funds for the fiscal year beginning July I, 1959, for academic and administrative appointments beginning September I, 19S9, and for nonacademic personnel appointments beginning July 1, 1959, is submitted herewith. This budget has been prepared by the Vice-President and Provost and the Vice-President and Comptroller in accordance with policies recommended by the University Budget Committee and procedures approved by the President. It is based upon recommendations of deans, directors, and other administrative officers and has been reviewed by the President. I recommend that this budget, covering the allocation of the estimated operating income from all sources for the year beginning July 1, 1959, be approved; and that the President of the University be authorized, in accordance with the needs of the University and the equitable interests involved and within total income, (a) to accept resignations, (b) to make such additional appointments as are necessary, subject to the provisions of the University Statutes and the Policy and Rules Relating to Compensation and Working Conditions of Nonacademic Employees, and (c) to make such changes and adjustments in items included in the budget as are needed, all such changes to be covered in the Vice-President and Comptroller's quarterly financial report, or in reports to the Board by its Secretary, provided that assignments for new projects or programs and for nonrecurring expenditures in excess of $2,500 shall be presented to the Board for prior approval. Copies of the detailed, line-item, budget, together with a condensed analysis and summaries, have previously been sent to all members of the Board of Trustees for their study in advance of the meeting. Copies of the condensed analysis and summaries and supporting schedules have been filed with the Secretary of the Board for record.

Mr. Swain reported that the Finance Committee at a meeting held on July 20, 1959, at which all members of the Committee and also Trustees Clement, Herrick, Hughes, Pogue, Wilkins, and Williamson were present, had studied the budget in detail in consultation with the President of the University, the Vice-President and Provost, the VicePresident and Comptroller, the Vice-President in charge of the Chicago Professional Colleges, and the Executive Dean of the Chicago Undergraduate Division, and other University officers. Mr. Swain added that at the conclusion of the meeting, the Committee voted to recommend approval of the budget as submitted to the Board. Following a further review of the budget by the President and the Vice-President and Provost, on motion of Mr. Swain, the budget was adopted, and the President of the University was authorized to take actions specified in his presentation, and the necessary appropriations were made as recommended. This action was taken by the following vote: Aye, Mr. Clement, Mr. Herrick, Mr. Hughes, Mr. Johnston, Mr. Pogue, Mr. Swain, Mrs. Watkins, Mr. Wilkins, Mr. Williamson; no, none; absent, Mr. Harewood, Mr. Stratton. The detailed budget appears as an appendix to these minutes on page 603.