Repository: UIHistories Project: Board of Trustees Minutes - 1960 [PAGE 1266]

EXTRACTED TEXT FROM PAGE:

i960]

UNIVERSITY OF ILLINOIS

I263

3. The execution by the officers of the Board of an agreement or agreements and such other documents as may be necessary, subject to the approval of said documents by the University's Legal Counsel, to implement this exchange of facilities; said agreement or agreements to be for an initial period which will expire June 30, 1963, but which will provide for automatic renewals for successive biennial periods beginning July 1, 1963, unless said lease is cancelled at any time during such renewal time by at least thirty days notice by either party to the other, or some changes in the agreement are requested by either party and agreed to by both parties. I concur. O n m o t i o n of M r . H a r e w o o d , t h e s e r e c o m m e n d a t i o n s w e r e a p proved. ADDITION TO CONTRACT FOR ASSEMBLY HALL (14) The Director of the Physical Plant and Vice-President and Comptroller recommend an increase of $8,492 in the contract with Felmley-Dickerson Company for the construction of the Assembly Hall for additional materials and labor to modify the original design of the glazed exterior wall section around the concourse to provide sufficient elasticity to permit structural movements resulting from changes in temperature and natural expansion and contraction of the materials involved. Lack of sufficient elasticity would result in possible cracks, warpage, or damage to the exterior glazed wall. This work, estimated to cost $15,246, will be offset to the extent of $6,754 for revisions in the shape and over-all length of the catwalk above the playing floor, and by reduction of the concrete slab seating area from 4 inches to 3 inches. Funds are available in the construction account for the Assembly Hall. I concur and recommend that the Comptroller be authorized to execute the contract change. O n m o t i o n of M r . S w a i n , t h i s c h a n g e in t h e c o n t r a c t w a s a u t h o r i z e d . ADDITION TO CONTRACT FOR SNACK BAR A N D SERVICE BUILDING (15) The Director of the Physical Plant and the Vice-President and Comptroller recommend an increase of $6,303 in the contract with the A. F . Krall Construction Company for the construction of the Snack Bar and Service Building for the Gregory Drive and Peabody Drive Residence Halls to include construction of an information and sales counter in the lobby. This will include shelf space for newspapers, magazines, toilet articles, and other items, formerly available in the Parade Grounds Canteen which is being replaced by the new building. Funds are available in the construction account for the Snack Bar and Service Building. I concur and recommend that the Comptroller be authorized to execute the change order. O n m o t i o n of M r . J o h n s t o n , t h i s c h a n g e in t h e c o n t r a c t w a s a u thorized. APPOINTMENT OF AUDITORS (16) The firm of Ernst and Ernst, Certified Public Accountants, was retained by the Board of Trustees for the audit of the University's accounts for the fiscal year ended June 30, 1958, with the understanding that the firm would be employed tor three years subject to annual review. The firm was also employed for the year ended 1959. The services of Ernst and Ernst have been very satisfactory. The firm proposes to complete the audit for the year ending June 30, i960, at the prevailing hourly rates for college and university audits, plus cash expenses, plus expenses for travel and subsistence of the staff assigned to the audit, with the understanding that the aggregate charges will not exceed the following amounts, which are the same maximums used for the audit for the past two years: University of Illinois (all divisions) $18 700 university of Illinois Foundation (including its retirement system) I 200 University of Illinois Athletic Association (including its retirement system) I 000