Repository: UIHistories Project: Board of Trustees Minutes - 1982 [PAGE 559]

EXTRACTED TEXT FROM PAGE:

548

BOARD OF TRUSTEES

[May 20

Extension of Contracts for Janitorial Services, Chicago Circle and Medical Center

(22) I n recent years the University has contracted for janitorial work with Admiral Maintenance Service Company of Chicago for the College of Dentistry Building; and with Beverly Building Maintenance Company of Oak Lawn for the Chicago Circle Library. T h e initial annual amounts were $206,148 and $168,000 respectively. The University has the option to extend each contract upon the same terms for the College of Dentistry Building through FY 1983 and for the Chicago Circle Library through FY 1984, subject to the concurrence of the contractors, the approval of the Board of Trustees, and the availability of funds. The University may terminate either contract for cause and, in the case of the contract with Beverly, may terminate the contract without prejudice upon ten days' notice. The contracts are also terminable by the contractors for any reason upon 120 days' notice. Payments may be adjusted, with University approval, to reflect increases in labor costs as provided in a new "area collective labor agreement" to which the contractor is a signatory. Pursuant to this provision and prior delegations by the board, the Admiral agreement was increased by $19,800 on July 3, 1979, and by $27,919 on May 22, 1980, and the Beverly agreement was increased by $26,614 on May 21, 1981. The University also has the option to add or delete work by change order should the need arise. Such adjustments will be based on unit prices (hourly wage rates) submitted by the contractor in the original bid proposal or as adjusted in accord with increases in labor costs. Based upon the satisfactory performance of both contractors during the past year, the president of the University, with the concurrence of the appropriate administrative officers, recommends that the contracts be extended for FY 1983, subject to the availability of funds. The total amount and the unit prices will remain subject to adjustment under the terms of the agreements outlined above. It is further recommended that the comptroller be authorized to approve change orders under these contracts reflecting such adjustments. Funds will be included in the Chicago Circle and Medical Center Physical Plant institutional funds budget authorization requests to be submitted to the Board of Trustees for FY 1983.

O n motion of Dr. Donoghue, these recommendations were approved by the following vote: Aye, Mrs. Day, Dr. Donoghue, Mr. Forsyth, Mr. H a h n , Mr. Howard, Mr. M a d d e n , Mr. Neal, Mrs. Shepherd, Mr. Stone; no, n o n e ; absent, Governor Thompson. ( T h e student advisory vote was: Aye, Mr. Bandala, Mr. Bettenhausen, Mr. Persons; no, none.) Contract for Snow Removal, Landscaping and Site Work, Fiscal Year 1983, Chicago Campuses

(23) The president of the University, with the concurrence of the appropriate administrative officers, recommends the award of a unit price contract, subject to the availability of funds, to Ryan Bros., Inc., Chicago, the only bidder, for furnishing the necessary equipment (with operators) and materials for snow removal, landscape, and site work at the Chicago Circle and Medical Center campuses. Bids were solicited on unit prices for an estimated volume of equipment, with operators and materials, for the period July 1, 1982, through June 30, 1983/

1 The Physical Plant Department has determined that the single bid received from Ryan Bros., Inc., is reasonable and therefore recommends award of a contract to this 6im.