Repository: UIHistories Project: Board of Trustees Minutes - 1982 [PAGE 299]

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288

BOARD OF TRUSTEES

[June 18

This system will process departmental orders to the Central Stores by data entry from remote terminals to a central data entry location and automatically verify the user's order, price the order, reduce those items from inventory control, advise the expected shipping date of the items, as well as present any information regarding back orders. The system will also provide a variety of management information reports necessary for the daily operation of the central storerooms. The cost to the University will be $60,000 with the provision that the system will be installed and ready for use no later than twelve months after the contract is executed. In consideration for the University's participation in this system, National Software Enterprises, Inc., will pay royalties to the University from the receipts of sales of the system to other clients of 20 percent of gross receipts from such sales until such time as $60,000 is paid, after which National Software Enterprises, Inc., will pay 10 percent of further gross receipts until an additional $30,000 is paid. National Software Enterprises, Inc., will thereafter pay to the University 6 percent of all subsequent gross receipts received on sales of the system as a permanent royalty. Funds are available in the operating budget of the University Office of Administrative Information Systems and Services. Software systems are exempt from competitive bidding requirements as data processing software. The executive vice president recommends that the board authorize an agreement with National Software Enterprises, Inc., as described above. I concur. O n m o t i o n of M r . H o w a r d , this r e c o m m e n d a t i o n w a s a p p r o v e d by the following v o t e : Aye, Dr. D o n o g h u e , M r . Forsyth, M r . H a h n , M r . Howard, M r . M a d d e n , M r . Neal, Mrs. Shepherd, Mr. Stone; no, n o n e ; absent, M r s . Day, Governor T h o m p s o n . ( T h e s t u d e n t advisory v o t e w a s : Aye, M r . M a l t e s e , M r . P e t e r s o n , M r . Silverman; no, none.)

Contract for Professional Advertising Services, Medical Center

(21) For the past four years, the Board of Trustees has approved contracts for the design and placement of advertising to recruit nurses for the University of Illinois Hospital and Clinics. Last year, the firm of Manning, Selvage, and Lee/Chicago, Inc., was hired to develop a "new image" campaign, complete a nurse recruitment booklet, place better, larger advertisements, and develop materials to be used at career days. They have satisfactorily met the terms of that agreement, which was not to exceed $225,000 in FY 1981. The chancellor at the Medical Center has recommended a new contract with Manning, Selvage, and Lee/Chicago, Inc., for FY 1982 at an amount not to exceed $225,000. Because the recruitment booklet is finished, the career day materials are developed, and the campaign will only be modified slightly, virtually all of this amount will consist of reimbursements for advertisements placed. As in the past, the reimbursement will be exclusive of any commission paid or payable to the agency by the advertising media. When a commission is not paid to the agency, the standard agency charge for placing advertisements will be added to the reimbursement. It is anticipated that the same level of funding will result in the same level of media exposure, because the development costs of last year's contract will cover the expected price increases for placing advertisements. Funds are available in the Hospital Income Fund. The executive vice president concurs in the recommendation. I recommend approval.