Repository: UIHistories Project: Board of Trustees Minutes - 1984 [PAGE 69]

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60

BOARD OF TRUSTEES

[September 16

(The student advisory vote was: Aye, Mr. Bandala, Miss Forsyth; no, none; absent, Mr. Cobb.)

Employment of Architect/Engineer, Auditorium, Urbana

(19) T h e president of the University, with the concurrence of the appropriate administrative officers, recommends that the University of Illinois Foundation be requested to provide funds so that the firm of Holabird & Root, Chicago, may be employed by the Board of Trustees for the professional services required to define the scope of work for the renovation of and addition to the Auditorium at the Urbana-Champaign campus. T h e fee for this phase of the work, based on the firm's direct personnel expenses plus 175 percent plus reimbursable expenses approved by the University, will not exceed $30,000. Upon completion of the program definition phase, the trustees will be asked to approve the project and a budget for it and to authorize a contract for professional architectural and engineering services through the design and construction phases. It is estimated that the fee will be 10 percent of the actual construction cost, plus reimbursable costs approved by the University. The project is to be financed from gifts from Helene R. Foellinger to the University of Illinois Foundation. T h e award of the contract to Holabird & Root, Chicago, is recommended, subject to receipt of such funds.

On motion of Miss Forsyth, this recommendation was approved by the following vote: Aye, Mrs. Day, Dr. Donoghue, Mr. Madden, Mr. Neal, Mrs. Shepherd, Mr. Stone; no, none; absent, Mr. Forsyth, Mr. Howard, Governor Thompson. (Mr. Hahn asked to be recorded as not voting.) (The student advisory vote was: Aye, Mr. Bandala, Miss Forsyth; no, none; absent, Mr. Cobb.)

Purchases

(20) T h e president submitted, with his concurrence, a list of purchases recommended by the directors of purchases and the executive vice president. The list of purchases was presented in two categories: purchases from appropriated funds (i.e., from state appropriations to the University) and purchases from institutional funds. T h e latter term designates funds received by the University under contracts with the United States government, private corporations, and other organizations; grants from foundations, corporations, and other donors; and University revolving funds authorized by law. T h e total amounts of these purchases were: From Appropriated Recommended From Institutional Recommended Grand Total Funds $ Funds 1 964 457 69 $2 069 377 79 104 920 10

A complete list of the purchases, with supporting information, including the quotations received, was sent to each member of the board in advance of the meeting, and a copy is being filed with the secretary of the board for record.

On motion of Miss Forsyth, the purchases recommended were authorized by the following vote: Aye, Mrs. Day, Dr. Donoghue, Mr. Hahn, Mr. Madden, Mr. Neal, Mrs. Shepherd, Mr. Stone; no, none; absent, Mr. Forsyth, Mr. Howard, Governor Thompson.