Repository: UIHistories Project: Board of Trustees Minutes - 1984 [PAGE 607]

EXTRACTED TEXT FROM PAGE:

598

BOARD OF T R U S T E E S

[June 21

will cooperate in combining their work efforts in producing the deliverables due under a grant or contract. Unless otherwise specified by D O T , intellectual property rights in any writings or discoveries shall be governed by the rules of the subcontracting institution. The chancellors and the vice president for academic afTairs support the proposal and recommend authority be given for the University to participate as a member of the corporation on the basis set forth above. I concur.

On motion of Mr. Howard, authority was given as recommended by the following vote: Aye, Mrs. Day, Dr. Donoghue, Mr. Forsyth, Mr. Hahn, Mr. Howard, Mr. Logan, Mrs. Shepherd, Mr. Stone; no, none; absent, Mr. Madden, Governor Thompson. (The student advisory vote was: Aye, Mr. Bolen, Mr. Milkint; no, none.)

Renewal of Agreement, University of Illinois Alumni Association

(20) On November 18, 1982, the Board of Trustees adopted revised guidelines governing certain fiscal procedures, including those between the University and University-related organizations. T h e University of Illinois Alumni Association asked to be designated a University-related organization as provided in the guidelines and authorized a basic agreement effective June 30, 1983, with the Board of Trustees for that purpose. T h e Alumni Association desires to renew this agreement for Fiscal Year 1985. T h e agreement provides that the Association will provide management and supervisory services for data gathering, data entry, and maintenance of Alumni records on the University's Alumni-Foundation Information System ( A F I S ) . T h e Association will publish eight editions of two periodicals; one primarily for the benefit of alumni of the Urbana-Champaign campus and one for alumni of the Chicago campus. In addition, the Association will provide support to University field activities such as meetings of alumni groups or off-campus communications with alumni. T o partially support the costs of the services described, the agreement provides for payment by the University of an amount not to exceed $127,000 for FY 1985. Payments will be made during the course of the year based on actual costs incurred. T h e University will continue to provide approximately $384,000 of support through the University's Office of Alumni Relations and Records for the maintenance of alumni records and other alumni support functions. T h e agreement also provides for the Association's use of AFIS to maintain membership records and for access to and joint ownership of such records. Ownership of the two periodicals resides with the Association. In addition to this agreement, a separate rental agreement will be developed regarding office space occupied by the Association in University facilities. Reimbursement to the University for the lease of this space will be described in the rental agreement. T h e agreement will be effective July 1, 1984 through June 30, 1985, subject to termination by either party with ninety days written notice to the other party. Funds to support the agreement are included in the appropriation bill of the General Assembly to meet the ordinary and contingent expenses of the University for FY 1985, These funds will be included in the University's budget request for FY 1985 to be presented to the Board of Trustees. T h e agreement is subject to the availability of such funds. T h e vice president for business and finance has recommended execution of the agreement as described. I concur.

On motion of Mr. Howard, this recommendation was approved by the