Repository: UIHistories Project: Board of Trustees Minutes - 1984 [PAGE 526]

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1984]

UNIVERSITY OF ILLINOIS

517

IBM has requested that it be granted a royalty-free, nonexclusive and irrevocable license to use any idea, concept, or invention which may arise from its support. Granting of such a license requires an exception to Section 7(e) (3) of The General Rules Concerning University Organization and Procedure. Since this effort is focused principally on software development, the chances of the development of an invention subject to the license described is considered very small. In view of its substantial funding of this project, IBM's request is deemed resasonable in the circumstances. T h e University Patent Committee has reviewed the proposed exception and recommends approval. T h e vice president for academic affairs concurs. I recommend approval.

On motion of Mr. Milkint, this recommendation was approved.

Revision of Dollar Limits on Purchases, Leases, and Contracts, Requiring Specific Board of Trustees' Authorization

(15) From time to time, the board has been asked to consider revisions of the dollar limits for specific transactions which require prior authorization by the trustees. T h e most recent change in the dollar limit to $25,000 and over for purchases, leases, and contracts was approved by the board in March of 1981. T h e necessity of direct approval of a purchase/contract by the trustees can extend the time frame for issuing a purchase order or contract from three to seven weeks. A revision to the dollar limits for transactions requiring prior Board of Trustees approval would provide for greater flexibility at the operating level and increased efficiency. This results ultimately in the enhancement of the University's ability to meet the needs of the academic units in a more rapid, cost-effective fashion. Therefore, in accordance with Article I I , Section 4, Paragraph (e) of The General Rules Concerning University Organization and Procedure, I recommend the following: 1. Specific prior authorization of the board is required for purchases, new leases, and contracts of $50,000 or over; contract change orders of $25,000 or over and renewals of leases where the increase is $10,000 or over. (The present amounts, respectively, are: $25,000, $17,500, and $2,500.) 2. Elimination of the requirement that any transactions other than those specified in the preceding paragraph be reported to the board. (During Fiscal Year 1983, 397 purchase transactions, valued at over $53 million, were submitted to the board for approval. Nearly 50 percent of these transactions were below $50,000, with a cumulative value of less than $7 million.

On motion of Mr. Milkint, this recommendation was approved. By consensus, the board agreed that one roll call vote would be taken and considered the vote on each agenda item nos. 16 through 25 inclusive. The recommendations were individually discussed but acted upon at one time. (The record of board action appears at the end of each item.)

Amendment, University of Illinois Sfafufes (Article VII, Sec. 3 Specialized Units, Councils on Teacher Education)

(16) The senate* at Chicago and Urbana-Champaign have recommended the amendment of Article VII, Sec. 3 of the University of Illinois Statutes, dealing with Councils on Teacher Education at each campus.