Repository: UIHistories Project: Board of Trustees Minutes - 1984 [PAGE 319]

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BOARD OF TRUSTEES

[July 21

Delegation of Authority to Cooperative Extension Service

(24) T h e University of Illinois Cooperative Extension Service annually carries out educational programs, numbering in the thousands, at locations across the State. Until recently, the facilities for such programs were made available at little or no charge and facility owners required no written contract to be executed. Now, however, such owners or providers of services usually require a written agreement before they will provide facilities, meals, or equipment (such as rental vehicles). For the most part, these agreements involve an expenditure of less than $2,500 — usually from County Extension trust funds, Smith-Lever funds, other Cooperative Extension funds, or from revolving funds consisting of user fees. T h e number of such transactions is upwards of 4,000 each year. Under the General Rules Concerning University Organization and Procedure, each such contract must be approved as to legal form and validity by the university counsel and signed by the comptroller of the board and attested to by the secretary of the board "unless otherwise ordered by the Board of Trustees in specific cases." In order that such agreements throughout the State may be expedited, the director of the Cooperative Extension Service has proposed that authority to execute them in the name of the University be delegated by the board to Cooperative Extension as indicated in the attachment. (A copy of the attachment is filed with the secretary of the board for record.) T h e proposed arrangement contemplates that the review and approval by the university counsel's office will also be eliminated. (Files relating to such transactions would be held in the custody of the director for the secretary of the board.) The delegation would not be applicable to any transaction involving an expenditure in excess of $5,000. As noted, the proposal provides for a gradation of administrative authority, depending upon the cost and complexity of the transaction. T h e comptroller and the secretary have reviewed the proposal and have recommended its adoption. T h e university counsel concurs. I recommend approval of the proposal and the delegation specified in it.

On motion of Mr. Stone, this recommendation was approved. Establishment of Bank Account, International Conference, France

(25) T h e University has recently received grants from the Rockefeller Foundation, the United States Army, and the United States Agency for International Development totaling $115,000 to help defray the costs of a 2nd International Conference on Malaria and Babesiosis in Annecy, France, September 19-22, 1983. T h e conference will be under the direction of Professor Miodrag Ristic of the College of Veterinary Medicine, Urbana-Champaign campus. The conference will provide a world-wide forum for discussion of recently acquired information concerning malaria and babesiosis. Conference attendees will include prominent researchers and research administrators from around the world. It is necessary that the honoraria and expenses of the conference participants be paid at the time of the conference in local currency. T o facilitate the handling of these financial transactions, the chancellor at the Urbana-Champaign campus has recommended that the board adopt the following resolution to establish a bank account with the Paris Branch of the First National Bank of Chicago in the name of the University of Illinois. T h e account will be utilized to receive and disburse funds for conference purposes only as described above and will be closed upon conclusion of the conference. All expenditures from the account are subject to the terms of the grants of the sponsoring agencies, and will be made in accordance with University policies and procedures. T h e vice president for business and finance concurs in this recommendation. I recommend approval.