Repository: UIHistories Project: Board of Trustees Minutes - 1986 [PAGE 87]

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76

BOARD O F T R U S T E E S

[September

20

Chicago, for $63,700 for electrical switchgear replacement and renovation in the Student Residence Hall, Chicago campus. T h e project consists of the removal and replacement of existing switchboard equipment. Since the electrical requirements have increased to the maximum available capacity, the amperage will be increased and upgraded to meet current electrical and safety standards. Funds are available in the Auxiliary Facilities System Repair and Replacement Reserve Account. A schedule of bids received has been filed with the secretary of the board for record. O n m o t i o n of M r s . D a y , t h i s c o n t r a c t w a s a w a r d e d b y t h e f o l l o w i n g v o t e : Aye, M r s . D a y , D r . D o n o g h u e , M r . F o r s y t h , M r . H a r m , M r . Howard, Mr. Logan, M r . M a d d e n , Mrs. Shepherd, M r . Stone; no, none; absent, Governor T h o m p s o n . ( T h e s t u d e n t a d v i s o r y v o t e w a s : Aye, M r . L a m m , M r . P i t t m a n ; n o , none.)

Rejection of Bid and Award of Contracts, Laboratory Relocation, Clinical Sciences Building, Chicago

(33) On August 2 1 , 1984, bids were received for the relocation of an outpatient specimen-processing laboratory in the Clinical Sciences Building (formerly Hospital Addition), Chicago campus. An apparent low bid of $65,685 for laboratory furniture was received from St. Charles Manufacturing Co., an Illinois corporation, acting through I. P. Rieger Co., Oak Brook division. In evaluating the bids received, the Physical Plant Department at Chicago and the project engineering consultant determined that the laboratory furniture to be supplied by the bidder did not conform (nor was it equal in substance, function, and design) to the acceptable manufacturing standards stated in the bid specifications. Since the acceptance of this firm's proposal would adversely affect the quality of the proposed laboratory, the Physical Plant Department recommended that the low bid received by St. Charles Manufacturing Co. be rejected. Pursuant to the General Rules Concerning University Organization and Procedure, the bid was rejected, and the president reports its rejection. A proposal was received from Poulos Bros. Construction Co., Chicago, for general work for $45,324. The firm has notified the University of an error in its bid and has requested permission to withdraw it since, due to the error, it could not fulfill its contractual obligation without suffering economic hardship. T h e Physical Plant Department and the consultant have determined that there is demonstrable evidence that the bidder made a bonafide error in the preparation of the bid and that the error will result in a substantial loss to the bidder, and have recommended that the bidder be allowed to withdraw its bid. The university counsel has advised that, under these circumstances, the University's regulations allow the University to permit the withdrawal. Accordingly, the president of the University, with the concurrence of the appropriate administrative officers, recommends the award of the following contracts, the award in each case being to the low bidder. Division I — General American Construction Management, Inc., Chicago Division II— Plumbing Ewing-Doherty Mechanical, Inc., Bensenville Division IV — Ventilation Western Ventilating Company, Arlington Heights Base Bid $ 67 744 33 910 37 740