Repository: UIHistories Project: Board of Trustees Minutes - 1986 [PAGE 315]

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304

BOARD OF TRUSTEES

[June 20

6. T h a t the comptroller and other authorized officers of this board be and they are hereby authorized and empowered to do and perform such other acts and things and to make, execute, and deliver all such other instruments and documents on behalf of this board as may be by them deemed necessary or provisions of the Private Placement Memorandum and Bond Resolution, and things whether heretofore or hereafter done or performed by any of the officers of this board which are in conformity with the intents and purposes of these resolutions shall be and the same are hereby in all respects, ratified, confirmed, and approved. O n m o t i o n of M r . Logan, t h e s e r e c o m m e n d a t i o n s w e r e a p p r o v e d b y t h e f o l l o w i n g v o t e : Aye, M r s . D a y , M r . F o r s y t h , M r s . G r a v e n h o r s t , M r . H a h n , M r . H o w a r d , M r . L o g a n , M r . M a d d e n , M r s . S h e p h e r d , Miss S m i d i ; no, n o n e ; absent, Governor T h o m p s o n . ( T h e s t u d e n t advisory vote w a s : Aye, M r . L a m m , M r . P i t t m a n ; no, none.)

Renewal of Agreement, University of Illinois Alumni Association

(21) On November 18, 1982, the Board of Trustees adopted revised guidelines governing certain fiscal procedures, including those between the University and University-related organizations. T h e University of Illinois Alumni Association asked to be designated as a University-related organization, as provided in the guidelines, and authorized a basic agreement effective June 30, 1983, with the Board of Trustees for that purpose. The Alumni Association desires to renew this agreement for Fiscal Year 1986. The agreement provides that the Association will provide management and supervisory services for data-gathering, data-entry, and maintenance of alumni records on the University's Alumni-Foundation Information System ( A F I S ) , and management services of the activities of the Alumni Career Center. The Association will publish eight editions of two periodicals; one primarily for the benefit of alumni of the Urbana-Champaign campus and one for alumni of the Chicago campus. In addition, the Association will provide support for University field activities such as meetings of alumni groups and off-campus communications with alumni. T o partially support the costs of the services described, the agreement provides for payment by the University of an amount not to exceed $93,000' for FY 1986. Payments will be made during the course of the year based on the actual costs incurred. The University will continue to provide support through the University's Office of Alumni Relations and Records and Alumni Career Center for the maintenance of alumni records and other alumni-support functions. The level of support for FY 1986 will be approximately $567,000.' The agreement also provides for the Association's use of AFIS to maintain membership records and for access to and joint ownership of such records. Ownership of the two periodicals resides with the Association. In addition to this agreement, a separate rental agreement will be developed regarding office space occupied by the Association in University facilities. Reimbursement to the University for the lease of this space will be described in the rental agreement. The agreement will be effective July 1, 1985, through June 30, 1986, subject to termination by either party with 90 days written notice to the other party. Funds to support the agreement are included in the appropriation bill of the General Assembly to meet the ordinary and contingent expenses of the University for FY 1986. These funds will be included in the University's budget request for FY 1986 to be presented to the Board of Trustees. The agreement is

activity of approximately $90,000.

» The contract amount for FY 1985 was $127,000. ' The contract amount for FY 1985 was $384,000, exclusive of the Alumni Career Center