Repository: UIHistories Project: Board of Trustees Minutes - 1986 [PAGE 222]

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1985]

UNIVERSITY OF ILLINOIS

211

Administration — the development of administrative techniques and capabilities to carry out the risk management process most effectively. III. Organization a. Vice President for Business and Finance The vice president is authorized to expend funds for the cost of investigation and the legal defense of any claim, and to make payment of any award or settlement up to $100,000 from available funds, including the self-insurance accounts. Claim payments from University funds in excess of $100,000 will be submitted to the Board for prior approval. b. Associate Vice President for Business and Finance The associate vice president for business and finance will be responsible to the vice president for the operations of the risk management program, including the purchase of insurance and the determination of the funding requirements for the self-insurance program based upon the recommendations of an independent actuary. c. Self-Insurance Policy Committee A University-wide committee will be established to advise the vice president on matters of program, financing, and policy. This Self-Insurance Policy Committee will be chaired by the associate vice president for business and finance. In addition, the committee's membership shall include: — The university director of risk management. — The university counsel or designee. — Two members recommended by the chancellor of the Urbana-Champaign campus. — Three members recommended by the chancellor of the Chicago campus. — Others as appointed by the vice president for business and finance. d. University Counsel All legal services shall be provided by the university counsel who shall advise the vice president on the disposition of claims. The legal services may be provided by the university counsel, his staff, or by outside legal counsel as the university counsel deems necessary. The expenses of the university counsel in the management of claims or defense of any claim will be paid from funds available in a self-insurance fund or other University resources. e. Campus Risk Management Program The vice president may formulate policy and procedures to assign the responsibility for performing certain risk management functions to the chancellor of each campus. T h e assignment may include the prevention and control of exposures to loss and the allocation of the cost for insurance, self-insurance, and unfunded losses to campus units. The investigation, evaluation, and negotiation of claims, subject to the direction of the university counsel, may also be assigned to the campus.

By consensus, the board agreed that one roll call vote would be taken and considered the vote on each agenda item nos. 20 through 29 inclusive. The recommendations were individually discussed but acted upon at one time. (The record of board action appears at the end of each item.)

Contract for Contractual Cleaning Services, College of Dentistry, Chicago

(20) The president of the University, with the concurrence of the appropriate ad-