Repository: UIHistories Project: Board of Trustees Minutes - 1986 [PAGE 131]

EXTRACTED TEXT FROM PAGE:

120

BOARD OF TRUSTEES

[November 15

Bank of Pakistan, T h e National Bank of Pakistan, or Habib Bank in the name of the University of Illinois in Peshawar; also, that the University's team leader be designated as the University representative authorized to receive and disburse funds, subject to the terms of the contract and in accord with University policies and procedures.

On motion of Dr. Donoghue, this recommendation was approved.

Establishment of Bank Account, MUCIA Contract, Indonesia

(16) T h e University recently negotiated a two-year contract for $2.3 million with the Midwest Universities Consortium for International Activities, Inc. ( M U C I A ) for a project entitled "University of North Sumatra Development Project." T h e project involves the development of educational programs and curricula for the University of North Sumatra. University staff of the Office of International Programs, Center for Educational Development, Chicago, will be responsible for the coordination of program development activities by project staff members who will be drawn from the University and other member institutions of M U C I A . Project administration, including the coordination of payment for services and materials obtained in Indonesia, necessitates that the University maintain an administrative office in Jakarta. Contract provisions require that expenditures for local operations in Indonesia be made in Indonesian currency. T o facilitate the handling of financial transactions related to this project while on site in Indonesia, I recommend that the comptroller be authorized to establish a bank account in the name of the University of Illinois in Jakarta and that the University's project coordinator be designated as the University representative authorized to receive and disburse funds, subject to the terms of the contract and in accordance with University policies and procedures.

On motion of Dr. Donoghue, this recommendation was approved.

Assignment of Planning Funds for Potential Bond-Financed Projects

(17) Members of the Board of Trustees will recall the earlier decision to earmark some $1.2 million in funds derived from the proceeds of the University's recent bond sale for planning and for more detailed study of the desirability and feasibility of project improvements to the Auxiliary Facility System. The vice president for business and finance has recommended that this planning go forward. The allocation of funds for this purpose will make it possible to estimate construction costs for potential projects more precisely and thereby provide better estimates to the appropriate student and faculty groups at each campus, and ultimately, to the Board of Trustees. Specific authority is requested at this time to permit the comptroller to award contracts (as identified in the following table) which will support feasibility planning for several of the major initiatives being considered for future bond financing. Included in this category are potential remodeling projects at Urbana involving the McKinley Health Center and Busey-Evans Residence Hall complex; also, site master planning/facility planning for projects recommended by the Athletic Association. In addition, authority is requested to permit expenditures for contracts to engage in more detailed planning on the other projects listed, where such contracts may be approved by the comptroller under delegations already provided by the board (less than $50,000). Finally, it is proposed that $300,000 be reserved for possible allocation by the board for subsequent planning on the Chicago housing project. It is believed that approval of these planning steps will be helpful to those on the campuses considering these projects and to the chancellors and the president prior to any recommendation to the Board of Trustees for approval of the projects themselves. I concur.