Repository: UIHistories Project: Board of Trustees Minutes - 1986 [PAGE 109]

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98

BOARD OF TRUSTEES

[October 18

Employment of Consultant for Integrated Information Systems, Physical Plant Department, Chicago

(9) The president of the University, with the concurrence of the appropriate administrative officers, recommends the employment of the Information Management Group, Inc., Oak Brook, for professional services to replace the Chicago Physical Plant Department's existing "job cost accounting system" (Phase II) and to design and develop a "work order system" (Phase I I I ) . The consultant would provide the required professional services for a fee, including all reimbursable expenses authorized by the University, based upon the actual hours of services performed and billed in accord with the firm's hourly rate schedule, but not to exceed $300,000. Institutional funds are available in the Fiscal Year 1985 operating budget of the Chicago Physical Plant. The existing job cost-accounting system (Phase II) is outdated, requiring a multitude of manual procedures and voluminous reporting records. The proposed new Phase II will be compatible with the Phase I, Project Management System, currently being implemented by the Office of Information Systems and Services. This "interface" will result in improved billing, project funding records, financial tracking, and operations control. The primary function will be to capture, retain, and report key job cost-related data. The proposed work order system currently exists in conceptual form only. Due to the potential relationships between remodeling projects and work order projects, which require accountability when determining project financial balances, the need for a work-order system is critical. The system will facilitate billing and work-order data maintenance, work-order setup and generation, transaction processing, and reporting and inquiry procedures. Both systems will call for on-line data entry and inquiry capabilities, with standard reporting to be performed nightly. In addition, users will have access to and be able to manipulate data in order to produce ad hoc reports. The development and design of both systems is scheduled for completion by September 1, 1985. O n m o t i o n of Mrs. D a y , this r e c o m m e n d a t i o n w a s approved by the f o l l o w i n g v o t e : Aye, Mrs. D a y , D r . D o n o g h u e , M r . Forsyth, M r . H a h n , M r . H o w a r d , M r . M a d d e n , Mrs. S h e p h e r d , M r . S t o n e ; n o , n o n e ; absent, M r . L o g a n , Governor T h o m p s o n . ( T h e student advisory v o t e w a s : Aye, M r . L a m m , M r . P i t t m a n ; no, none.)

Rejection of Bids and Award of Contracts for Remodeling Clinical Sciences Building, Chicago

(10) On June 26 and 28, 1984, bids were received for remodeling in the Clinical Sciences Building, Chicago, for the Division of Surgical Oncology. The bids exceeded the funds available. Therefore, pursuant to the provisions of Article II, Section 4 ( k ) ( 2 ) of the General Rules Concerning University Organization and Procedure, the bids were rejected; and the president now reports their rejection. The scope of the project was revised and now consists of remodeling 9,400 gross square feet in the south and north wings on the sixth floor of the building for laboratory/office research stations. The laboratories will include fume hoods and rooms for tissue-culture and environmental research. The project was rebid, and bids were received on September 25 and October 5, 1984. (A schedule of the bids received has been filed with the secretary of the board for record.) The president of the University, with the concurrence of the appropriate administrative officers, recommends the award of the following contracts. The award in each case is to the low bidder on its base bid.