Repository: UIHistories Project: Board of Trustees Minutes - 1988 [PAGE 313]

EXTRACTED TEXT FROM PAGE:

1987]

UNIVERSITY OF ILLINOIS

303

Funds are provided from private gift funds through the University of Illinois Foundation and from funds appropriated by the State of Illinois. The three construction award phases of the project are as follows: Bid Package #1—Site clearance, demolition, excavation, caissons, foundations, perimeter drainage, and waterproofing. (Awarded November 13, 1986) Bid Package # 2 — Structural steel, concrete, metal deck, stairs, fireproofing, and elevators. (Awarded January 15, 1987) Bid Package # 3 — Balance of construction, except the site development work which is being deferred until early 1988. (Sixteen divisions were awarded April 9, 1987.) A proposal for the carpeting work was submitted by the Petry-Kuhne Company, Champaign. This firm notified the University of an error in its bid and requested permission to withdraw since, due to the error, it could not fulfill its contractual obligation without suffering economic hardship. The Office for Capital Programs has determined that there is demonstrable evidence that the bidder made a bona fide error in the preparation of the bid, that the error will result in a substantial loss to the bidder, and has recommended that the bidder be allowed to withdraw its bid. The university counsel indicates that under these circumstances, the University's regulations allow the University to permit the withdrawal. The only bidder for another division of work, Division IIIX — Vertical Isolation Units, qualified its base bid, thereby rendering its proposal unacceptable and considered as "no bid." Accordingly, pursuant to the provisions of Article II, Section 4(k) (2) of the General Rules Concerning University Organization and Procedure, the bid was rejected, and the president reports its rejection. A schedule of the bids received has been filed with the secretary of the board for record.

On motion of Mr. Wolff, these contracts were awarded by the following vote: Aye, Mrs. Calder, Mr. Forsyth, Mrs. Gravenhorst, Mr. Hahn, Mr. Howard, Mr. Logan, Mrs. Shepherd, Miss Smith, Mr. Wolff; no, none; absent, Governor Thompson. (The student advisory vote was: Aye, Mr. Filip, Mr. Starkeson; no, none.)

Contract, Roof Resurfacing, Illinois Street Residence Halls, Urbana

(27) The president of the University, with the concurrence of the appropriate administrative officers, recommends the award of a contract for $62,285 to Wayne Cain & Sons Roofing and Sheet Metal Co., Champaign, to resurface the roof areas of the Illinois Street Residence Halls, Urbana. The award is to the low base bidder. Funds are available in the Auxiliary Facilities System Repair and Replacement Reserve Fund. A schedule of the bids received has been filed with the secretary of the board for record.

On motion of Mr. Wolff, this contract was awarded by the following vote: Aye, Mrs. Calder, Mr. Forsyth, Mrs. Gravenhorst, Mr. Hahn, Mr. Howard, Mr. Logan, Mrs. Shepherd, Miss Smith, Mr. Wolff; no, none; absent, Governor Thompson. (The student advisory vote was: Aye, Mr. Filip, Mr. Starkeson; no, none.)