Repository: UIHistories Project: Board of Trustees Minutes - 1988 [PAGE 122]

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112

BOARD OF TRUSTEES

[October 9

Funds for this first phase are being provided from a $200,000 grant from the Department of Commerce and Community Affairs. Bids for the second phase consisting of interior partitioning and finishing, are expected to be received in time to be presented at the November meeting of the board. The work consists of providing and erecting on the site the "pole-type" building, and includes foundations, framing, walls, roof, exterior doors, and windows. A schedule of the bids received has been filed with the secretary of the board for record. O n motion of Mrs. Gravenhorst, this contract was awarded by the following vote: Aye, Mrs. Day, Mr. Forsyth, Mrs. Gravenhorst, M r . Hahn, Mr. Howard, Mr. Logan, Mr. Madden, Mrs. Shepherd, Miss Smith; no, none; absent, Governor Thompson. (The student advisory vote was: Aye, Mr. Filip, Mr. Starkeson; no, none.) Employment of Engineer, Residence Halls, Urbana (14) The president of the University, with the concurrence of the appropriate administrative officers, recommends the employment of S & R Engineering, Inc., Urbana, for planning and design services to upgrade the fire alarm system at Lincoln Avenue, Allen, Illinois Street, Peabody, and Taft/Van Doren Residence Halls and to install standpipes and connections in Allen and Peabody Residence Halls at the Urbana campus. The services are required through the receipt of bids and the fee will be a lump sum of $52,000, plus authorized reimbursements, which are estimated at $1,000. Upon receipt of satisfactory bids, the Board of Trustees will be requested to approve contracts and construction, and the firm will be recommended for employment through the construction phase. Funds for this project will be provided from the Auxiliary Facilities System Repair and Replacement Reserve Fund. O n motion of Mrs. Gravenhorst, this recommendation was approved by the following vote: Aye, Mrs. Day, Mr. Forsyth, Mrs. Gravenhorst, Mr. Howard, Mr. Logan, Mr. Madden, Mrs. Shepherd, Miss Smith; no, none; absent, Governor Thompson. (Mr. H a h n asked to be recorded as not voting.) ( T h e student advisory vote was: Aye, Mr. Filip, Mr. Starkeson; no, none.) Increase in Architectural/Engineering Contract, Beckman Institute, Urbana (15) On April 10, 1986, the Board of Trustees contracted with Smith, Hinchman & Grylls, Associates, Inc., Detroit, Michigan, for the professional services required, from the design development phase through the receipt of bids, for the Arnold O. and Mabel M. Beckman Institute for Advanced Science and Technology at Urbana. The contract provides that if the architect is required to develop contract documents for more than one bid package, he will be compensated on the basis of his hourly personnel costs for the time expended by the firm's professional/technical personnel plus 120 percent for overhead and profit. It appears to be in the University's best interest to solicit contractor proposals in three phases and to pay the architect as provided in the agreement.