Repository: UIHistories Project: Board of Trustees Minutes - 1980 [PAGE 187]

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1979]

UNIVERSITY OF ILLINOIS

177

Electrical G & M Electrical Contractors Co., Chicago 152 800 20 000 11 200 — — — 184 000 Food Service Equipment M. L. Rongo Inc., Melrose Park 226 049 — — — — — 226 049 Total $1 211 021 T h e base bid for general work includes the assignment of other contracts to the general contractor for coordination and supervision. The completion of the project is expected in September 1979. Funds are available from the proceeds of the sale of University of Illinois Auxiliary Facilities System Revenue Bonds, Series N. (A schedule of bids received has been filed with the secretary of the board for record.)

T h e student advisory vote was: Aye, Miss Kooper, Mr. Sobotka, Mr. Watson; no, none. O n motion of Mr. Lenz, these contracts were awarded by the following vote: Aye, Dr. Donoghue, Mr. Forsyth, Mr. H a h n , Mr. Howard, Mr. Lenz, Mrs. Shepherd, Mr. Stone, Mr. Velasquez; no, none; absent, Mr. Neal, Governor Thompson. Increase in Business Affairs Imprest Funds, All Campuses

(12) The Board of Trustees has authorized the establishment of business affairs imprest funds at all of the campuses to meet the cash requirements necessary to provide a variety of campus services to University students and staff. These funds are utilized for advances to staff traveling on University business, for the establishment of small petty cash funds in departments, for payment of salaries which are due from University-held funds but which, because of payroll processing schedules, were not included on the regular payroll, for payment of student refunds and financial aid reimbursements, and for check cashing services to students and staff. T h e current imprest fund dollar limits were authorized by the board in the early 1960s. T h e comptroller has periodically authorized temporary increases in these fund limits in order to maintain the services described. Based on a review of the campus services being rendered and several years of experience with the present fund levels, the comptroller has recommended an increase in the imprest funds at the Chicago Circle campus from $35,000 to $100,000; at the Medical Center campus from $60,000 to $140,000; and at the UrbanaChampaign campus from $150,000 to $230,000. The source of funds for the business affairs imprest funds is campus institutional funds allocated for such purposes. I concur in this recommendation. O n m o t i o n of M r s . S h e p h e r d , this r e c o m m e n d a t i o n w a s a p p r o v e d .

Purchases

(13) T h e president submitted, with his concurrence, a list of purchases recommended by the directors of purchases and the vice president for administration. The list of purchases was presented in one category: purchases from institutional funds. This term designates funds received by the University under contracts with the United States government, private corporations, and other organizations; grants from foundations, corporations, and other donors; and University revolving funds authorized by law. T h e total amount of these purchases was: $668,752.98. A complete list of the purchases, with supporting information, including the quotations received was