Repository: UIHistories Project: Board of Trustees Minutes - 1938 [PAGE 684]

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BOARD O F T R U S T E E S

[April 27

These matters were discussed with Director C. S. Havens, who was present for the purpose, and were referred to the President of the University for further study. The President of the University presented the following recommendation:

APPROVAL OF T H E BUDGET FOR 1938-1030

A recommendation that the following budget, covering the allocation of the University's income from all State appropriations (including the appropriation of the Revolving Fund representing all general income) as well as Federal funds and trust funds, and including provisions for all salaries, wages, operation, plant repairs and improvements, special, non-recurring appropriations, and all other expense for the fiscal year beginning July 1, 1938, and the academic year beginning September I, 1938, be approved; that the President of the University be authorized to make such changes and adjustments as are needed, to make such additional appointments as are necessary, and to accept resignations offered, in accordance with the needs of the University and the equitable interests involved; and that the Executive Committee of the Board be hereby authorized t o make appropriations from the General Reserve Fund and such other adjustments in the budget as may be needed from time to time whenever it is necessary to take such action in the absence of a quorum of the Board.

On motion of Mr. Karraker, the budget as printed below was approved as presented, and authority was granted as requested, by the following vote: Aye, Mr. Mayer, Mr. Karraker; no, none; absent, Dr. Meyer.

GENERAL EXPLANATORY NOTES Departmental appropriations are made under the captions "Salaries and Wages" and "Expense and Equipment." Unless otherwise indicated, no transfers may be made between these appropriation captions except with the approval of the President of the University, except that adjustments may be made between the " W a g e " provisions and "Expense and Equipment" upon written request to the Comptroller. Appropriations for Salaries are available for the term indicated in each case but not for more than one year from September I. All balances remaining at the end of the term indicated or a t August 31, lapse on those dates. Funds appropriated for positions in the salary budget which are not yet filled may, pending regular appointments, be drawn against for services of an employee temporarily engaged to do the work contemplated by the position. Such temporary charges may not exceed the amount of time provided by the position unless otherwise approved by the President. When appointments are made at salary rates less than the amounts provided in the budget, the unused balance will lapse at t h a t time. Appropriations for Expense and Equipment and for Wages are available for one year beginning July I and ending June 30. These appropriations are based on an estimated distribution of expenditures according to the various budget classifications of "Office Expense, Travel, e t c . " Expenditures should be made in approximate accord with t h a t distribution, material departure from which should be reported in advance to the Dean or Director or other officer concerned, and to the Comptroller. All unencumbered balances in these appropriations lapse June 30.