Repository: UIHistories Project: Board of Trustees Minutes - 1938 [PAGE 369]

EXTRACTED TEXT FROM PAGE:

1937]

UNIVERSITY OF ILLINOIS

367

or $832,620, represents the amount of increase for 1937-1938 in funds provided by State appropriations and included in the biennial budget. Included in the budget (page 462) is a list of items of a special and nonrecurring character amounting to $88,740. These items include replacements of and additions to equipment in various departments, scientific publications of special character, and other unusual but essential expenditures. The estimated income for 1937-1938 exceeds the proposed Board appropriations by $35,855, which sum becomes a part of the General Reserve. The balance carried forward from the preceding year, after allowing for appropriations at the July 16 meeting, amounts to $49,650, making a total reserve for the year 1937-1938 of $85,505, as at this date. Explanatory Notes Departmental appropriations are made under the captions "Salaries and Wages" and "Expense and Equipment." Unless otherwise indicated, no transfers may be made between these appropriation captions except with the approval of the President of the University, except that adjustments may be made between the "Wage" provisions and "Expense and Equipment" upon written request to the Comptroller. Appropriations for Salaries are available for the term indicated in each case but not for more than one year from September 1. All balances remaining at the end of the term indicated, or at August 31, lapse on those dates. Funds appropriated for positions in the salary budget which are not yet filled may, pending regular appointments, be drawn against for services of an employee temporarily engaged to do the work contemplated by the position. Such temporary charges may not exceed the amount of time provided by the Position unless otherwise approved by the President. When appointments are made at salary rates less than the amounts provided in the budget, the unused balance will lapse at that time. Appropriations for Expense and Equipment and for Wages are available for one year beginning July 1 and ending June 30. These appropriations are based on an estimated distribution of expenditures according to the various budget classifications of "Office Expense, Travel, etc." Expenditures should be made in approximate accord with that distribution, material departure from which should be reported in advance to the Dean or Director or other officer concerned, and to the Comptroller. All unencumbered balances in these appropriations lapse June 30.