Repository: UIHistories Project: Board of Trustees Minutes - 1938 [PAGE 288]

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286

BOARD OF TRUSTEES

[June 9

On motion of Mr. Moschel, this matter was referred to the Committee on General Policy for investigation and report at a subsequent meeting.

BIDS FOR EQUIPMENT FOR N E W MEDICAL B U I L D I N G

(23) The following report of the Comptroller and the Director of the Physical Plant Department on the bids for equipment for the second unit of the new Medical and Dental College Laboratories Building. June 9, 1937 President A. C. Willard, 355 Administration (IV)

DEAR PRESIDENT WILLARD:

In accordance with your instructions, we have studied the problem of equipment for the Second Unit of the Medical and Dental Building and submit this report and recommendations. We have proceeded in accordance with the following principles which were stated by you in your letter of May 29 to Deans Davis and Noyes and in further conversation with us: (1) The College of Dentistry is to be moved from its present old building into the new unit and the operation of the old building suspended. (2) In moving the College of Dentistry an effort has been made to provide the absolute minimum of equipment to enable it to operate in the new building and to make possible the closing of the old building. (3) Some relief has been provided for the College of Medicine. (4) In the purchase of fixed equipment only that amount of such equipment has been retained to enable us to make use of bids received on the original schedule. (Failure to follow this principle would have made it impossible to make use of bids already received and would have necessitated calling for new bids and further delay incident thereto as well as increased cost.) In accordance with the foregoing principles and in conferences with the deans and in certain cases the departments concerned, we submit the attached summary schedule showing: (a) Original estimates of equipment needed. (b) Bids received on reduced schedules of equipment, (c) Proposed allotments of the available appropriation of $350,000. Dentistry.—In the case of Dentistry the reductions have been carried out along the following lines: (1) By reducing the number of special cabinet units from 84 to 80. (2) The proposed reduction in fixed laboratory equipment contemplates: (a) Omission of vacuum breakers, performance bond, (b) Omission of the purchase and installation of all of the equipment in certain rooms, the purchase of certain equipment but omission of its installation in other rooms, and the reduction of equipment in certain rooms. The above reductions have been carried out through conferences with the dean and heads of departments. (3) Reduction in the total for movable equipment to come within the aggregate of available funds. Medicine.-—In the case of the College of Medicine, the amount available for this division, after taking care of Dentistry along minimum lines, is only $81,583 out of an original request of $204,163 and out of bids amounting to $197,255. This means the complete elimination of equipment for the Department of Radiology and substantial reductions in the requests of all other departments in the College. It should be pointed out that the urgent needs in the College of Medicine were for new quarters and facilities for Hospital Laboratory, Department of Bacteriology and Public Health, and the Department of Pathology, the total estimates of which alone were $127,292. General.—Allowance must be made for certain general expenses including architectural fees, moving of departments into the new building, and certain general building equipment not covered by previous contracts. The sum of $25,318 is reserved for this purpose, including a small margin for contingencies. Any amount not required for these purposes will be added to the College allotments.