Repository: UIHistories Project: Board of Trustees Minutes - 1936 [PAGE 369]

EXTRACTED TEXT FROM PAGE:

1935]

UNIVERSITY OF ILLINOIS

367

AUTHORIZATION OF PHYSICAL PLANT EXPENDITURES (28) In accordance with the action of the Board of Trustees on May 22, 1934 (Minutes, page 577), the following expenditures in the case of jobs aggregating $1,000 or over were authorized from Physical Plant funds, since the work had to be started promptly in order to be completed before the opening of the academic year in September. This is part of the regular maintenance work of the Physical Plant Department, 1. Painting walls and ceilings in the Education Building ?i 2. Reconditioning stokers on boilers Nos. 7 and 8 with skids I 3. Replacing steel sash on second floor of Dairy Manufactures Building 1 4. Removing old concrete, installing new built-up roof, and laying new quarry tile regraded to outside scupper and down spouts on east terrace of Woman's Gymnasium; pointing, caulking, and waterproofing masonry 6 5. Pointing brick work and caulking windows at the Chemistry Building 3 6. Painting Lincoln Hall Theatre 1 7. Painting inside of Law Building 3 T h i s action w a s confirmed. 200 600 000

000 000 000 300

AUTHORIZATION OF EXPENDITURES AND PURCHASES (29) On May 22, 1934 (Minutes, Page 577) the Board voted that "all expenditures made from general funds or from non-itemized appropriations should be submitted to the Board or to the Executive Committee, unless it is the opinion of the President of the University that an urgent necessity exists that requires immediate action." Previous to that action all purchases of equipment and materials only, amounting to $1,000 and over, were submitted in advance to the President of the University for approval and reported by him to the Board. . In view of the previous practice the following questions are raised: 1. Does the action of the Board on May 22, 1934, refer to all expenditures or only to those amounting to $1,000 and over? 2. Does the action refer to expenditures for all purposes or to purchases of equipment and materials? ( F o r example, should repair and maintenance jobs, chargeable to the appropriation for Physical Plant operation and maintenance which amount to $1,000 or over, be authorized in advance? In other words, there is a difference between expenditures for the purchase of equipment and materials and expenditures for labor, service, and other similar purposes.)

On motion of Mr. Barrett, the following resolution was adopted:

Whereas, the Board of Trustees of the University of Illinois took action on May 22, 1934 (Minutes, page 577), to define the procedure with respect to purchases and expenditures from general funds or non-itemized appropriations, and Whereas questions concerning the intent of the Board in taking this action have been raised, Be it resolved, that it was the intent of the Board to provide that purchases of equipment and materials amounting to $1,000 or more, when made from general funds or non-itemized appropriations, should be submitted to the Board or to the Executive Committee, unless it is the opinion of the President of the University that an urgent necessity exists that requires immediate action. CONTRACT FOR R.O.T.C. UNIFORMS (30) A recommendation from the Purchasing Agent and the Professor of Military Science and Tactics that a contract for uniforms for the advancedcourse students in the Reserve Officers' Training Corps for 1935-36 be awarded to the Associated Military Stores, of Chicago, provided this Company furnishes