Repository: UIHistories Project: Board of Trustees Minutes - 1924 [PAGE 460]

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1924]

UNIVERSITY OF ILLINOIS

457

R E Q U E S T F O R T H E U S E O F CERTAIN MILITARY E Q U I P M E N T (32) The Commanding General of the Sixth Corps Area, Major General Harry C. Hale, informs me that the War Department desires tp hold a camp of instruction for reserve officers and artillery R. O. T. C. basic students near Taylorville and requests the use of certain military property for the purpose. I recommend that the University authorize the use of such horses and artillery material as m a y be indicated by General Hale for the purpose above mentioned. O n m o t i o n of M r s . E v a n s , this r e c o m m e n d a t i o n ' w a s ' a d o p t e d .

INSURANCE ON CHICAGO BUILDINGS

(33) The Comptroller informs m e that agencies which handle ourfireinsurance on Chicago buildings have called his attention to the desirability of increasing the amounts of insurance carried, in order that the amounts may conform to the requirements of the 8 0 % clause on the basis of which the insurance is carried. The present insurance is carried by authorization of the Board, November 9, 1921. O n m o t i o n of M r s . E v a n s , this matter w a s referred to M r . Trees for investigation a n d for report to the Board.

INTERPRETATION OF THE RULE REGARDING CONTRACTS

(34) A rule of the Board regarding contracts provides that: "Minor contracts and those involving the purchase of ordinary supplies, advertising and publicity matters, and other routine matters in the ordinary operation of University affairs, shall be signed by the Secretary of the Board of Trustees and by the Comptroller of the University, to w h o m authority is hereby delegated by the Board for such purpose." Some time ago a question was raised as to the meaning of the term "minor contracts." The term has never been defined by the Board. In exercising the authority granted him, the Comptroller has always interpreted this phrase "minor contracts" as meaning, in about the same sense, as "routine contract." That is to say, he never makes a contract, even for an inconsiderable amount of money, unless an appropriation for the purpose has already been made, and unless it is clearly within the established policy of the Board as based upon previous procedure, and does not involve any new point of practice. Every contract for work in which competition is possible is, of course, let only after such competitive bidding. The Comptroller has prepared a list of contracts executed by him and in force on March 27, 1924. Most of the list which follows is, of course, for house and experimental farm leases and other matters long well settled. CONTRACTS EXECUTED BY THE COMPTROLLER IN FORCE J A N U A R Y 14, 1924 Dal* Tenure lien PURCHASE CONTRACTS EXECUTED UNDER GENERAL REGU8/3/22 8/2/25 Cans for Horticulture LATIONS REGARDING CONTRACTS Field Laboratory Approximate George Banta Publishing Company.. I 220 Canning Work Name Total (per year) S /19/21 Indefinite Printing Biological MonoAmount graphs and Studies in American Canning Company ?5 500 Jahn&OllierEngravingCompany... I 200 Language and LiteraLinde Air Produce Company 200 ture Pantagraph Printing & Stationery 6/22/23 6/22/24 Engraving Company 3 000 5/1/23 5/1/24 Oxygen Pantagraph Printing & Stationery 7/1/23 6/31/24 Printing Soil Reports Company 10 coo 7/19/23 Indefinite Printing Vol. 17, AgriRand McNally & Company 5 000 culture Experiment Rogers Printing Company 7 500 Station Bulletins 7/26/22 Indefinite Printing Engineering Bulletins 12/21/23 Printing 1024 Annual Register