Repository: UIHistories Project: Board of Trustees Minutes - 1994 [PAGE 271]

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1995]

UNIVERSITY OF ILLINOIS

259

A schedule of the bids received has been filed with the secretary of the board for record. (Note: A proposal was received for asbestos abatement work from Champion Environmental Services, Inc., Hoopeston, in which their total extended fee was $33,000. That firm notified the University that it made an error in its bid and requested permission to withdraw it since, due to the error, the firm could not fulfill its contractual obligation without suffering economic hardship. The Operation and Maintenance Division has determined that there is clear and demonstrable evidence that the bidder made a bona fide error in the preparation of the bid, that the error will result in a substantial loss to the bidder, and has recommended that the bidder be allowed to withdraw its bid. Further, the Operation and Maintenance Division has talked to the second low bidder, M 8c O Environmental Company of East Hazel Crest, about its bid and was informed that the firm understands all of the project's specified requirements. The university counsel has advised that, under these circumstances, the University's regulations allow the University to permit the withdrawal.)

On motion of Mrs. Calder, these contracts were awarded by the following vote: Aye, Mrs. Calder, Mr. Engelbrecht, Dr. Gindorf, Mr. Lamont, Ms. Lopez, Mrs. O'Malley, Ms. Reese; no, none; absent, Dr. Bacon, Governor Edgar, Mrs. Gravenhorst. (The student advisory vote was: Aye, Mr. Didato-Castillo, Mr. Rose; no, none.)

Contract for Roofing Work, Urbana

(20) On July 8, 1994, the Board of Trustees approved the award of a unit-price contract for removal, replacement, or repair of roofing systems at the Urbana campus to King-Lar Company, Decatur, on its total bid amount of $2,181,540. This contract was for the period from July 8, 1994, through June 30, 1995, inclusive, with an option to extend the contract from July 1, 1995, through June 30, 1996, inclusive, under the same terms and conditions, subject to approval by the Board of Trustees. The president of the University, with the concurrence of the appropriate administrative officers, recommends that the option described now be exercised. The contractor's bid is based on the summation of products obtained by multiplying an estimated quantity of work for 174 different items by the contractor's unit price for each item. When a project is assigned to the contractor, the project cost will be based on the summation of the specific items relating to that particular project multiplied by the unit price for the specific items required. Funding will be identified on a project-by-project basis and may include State appropriated, institutional, or restricted funds available in the campus operating budget. It is estimated that the yearly contract costs will be $200,000.

On motion of Mrs. Calder, this recommendation was approved by the following vote: Aye, Mrs. Calder, Mr. Engelbrecht, Dr. Gindorf, Mr. Lamont, Ms. Lopez, Mrs. O'Malley, Ms. Reese; no, none; absent, Dr. Bacon, Governor Edgar, Mrs. Gravenhorst. (The student advisory vote was: Aye, Mr. Didato-Castillo, Mr. Rose; no, none.)

Project Approval; and Employment of Architect/Engineer to Remodel Third Floor, Roger Adams Laboratory, Urbana

(21) On April 8, 1994, the Board of Trustees approved the employment of architects and engineers for professional services for small (less than $500,000) capital improve-