Repository: UIHistories Project: Board of Trustees Minutes - 1992 [PAGE 391]

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1993]

UNIVERSITY OF ILLINOIS

379

Report of Contract Award, Security System, Willard Airport

(11) Recent Federal Aviation Administration (FAA) regulations require that an automated security system be installed at Willard Airport no later than December 31, 1993. The proposed $300,000 project includes a security system for the Airport Terminal Building and exterior fence openings adjacent to the perimeter of the building. In order for the project to be completed on time, the Board of Trustees at their meeting on July 9, 1993, approved a recommendation to delegate authority to the comptroller to award a contract to the lowest responsible bidder, provided the total of the bids received did not exceed $235,000. On September 8, 1993, bids were received and a contract was awarded to the lowest responsible bidder, Coleman Electrical Service, Inc., Champaign, in the amount of $208,258. This consists of a base bid in the amount of $198,118, plus the acceptance of alternates #2, #6, and #7 totaling $10,140. The project consists of an electronically controlled and supervised security system with control devices located on doors leading to the airfield and other areas of high security. Funds for the project are available from a grant from the Federal Aviation Administration and from Willard Airport operating funds. A schedule of the bids received and a description of the alternates have been filed with the secretary of the board for record. (Note: A proposal was received from Bodine Electric of Decatur, Inc., Champaign, on its base bid of $177,384. That firm notified the University that it misunderstood the bidding requirements, which resulted in an error in its bid and requested permission to withdraw it, since, due to the error, the firm could not fulfill its contractual obligation without suffering economic hardship. The architect/engineer and the Office for Capital Programs have determined that there is clear and demonstrable evidence that the bidder made a bona fide error in the preparation of the bid, that the error will result in a substantial loss to the bidder, and have thus recommended that the bidder be allowed to withdraw its bid. Further, the architect/ engineer has talked to Coleman Electrical about its bid and was informed that the firm understands all of the project's specified requirements. The university counsel has advised that, under these circumstances, the University's regulations allow the University to permit the withdrawal.)

This report was received for record.

SECRETARY'S REPORT

The secretary presented for record appointments to the faculty and changes of status made by the president, resignations, terminations, and retirements. A copy of the report is filed with the secretary.

ANNOUNCEMENTS FROM THE PRESIDENT OF THE BOARD

President Calder called attention to the schedule of meetings for the next few months: November 12, Chicago; January 14, 1994, UrbanaChampaign (Annual Meeting); February 11, Chicago. There is no meeting scheduled for December.