Repository: UIHistories Project: Board of Trustees Minutes - 1992 [PAGE 333]

EXTRACTED TEXT FROM PAGE:

1993]

UNIVERSITY OF ILLINOIS

321

A schedule of the bids received and a description of the alternate have been filed with the secretary of the board for record.

On motion of Ms. Reese, this contract was awarded by the following vote: Aye, Dr. Bacon, Mrs. Calder, Dr. Gindorf, Mr. Grabowski, Mrs. Gravenhorst, Mr. Lamont, Ms. Lopez, Ms. Reese; no, none; absent, Mr. Boyle, Governor Edgar. (The student advisory vote was: Aye, Ms. Huff, Mr. Riley; no, none.)

Delegation of Authority to Award a Contract, Security System, Willard Airport

(30) Recent Federal Aviation Administration (FAA) regulations require that an automated security system be installed at Willard Airport no later than December 31, 1993. The proposed $300,000' project includes a security system for the Airport Terminal Building and exterior fence openings adjacent to the perimeter of the building. In order for the project to be completed within schedule, it is essential that a contract be awarded prior to the September 1993 meeting of the board. Accordingly, the president of the University, with the concurrence of the appropriate administrative officers, recommends that the comptroller be delegated the authority to award a contract to the lowest responsible bidder provided the total of the bids received does not exceed $235,000. The project consists of an electronically controlled and supervised security system with control devices located on doors leading to the airfield and other areas of high security. A report of the contract awarded for the project will be presented to the board at its September 1993 meeting. Funds for the project are available from a grant from the Federal Aviation Administration and from Willard Airport operating funds.

On motion of Ms. Reese, this recommendation was approved by the following vote: Aye, Dr. Bacon, Mrs. Calder, Dr. Gindorf, Mr. Grabowski, Mrs. Gravenhorst, Mr. Lamont, Ms. Lopez, Ms. Reese; no, none; absent, Mr. Boyle, Governor Edgar. (The student advisory vote was: Aye, Ms. Huff, Mr. Riley; no, none.)

Report of Rejection of Bids; and Award of Contract, Renovation of Family Practice Center, Associated Health Professions Building, Chicago

(31) On May 5, 1993, bids were received for Divisions I, II, IV, and V for the renovation of the Family Practice Center. On June 11, 1993, the Board of Trustees approved the award of contracts for Divisions I, II, and V. Bids (total of four bidders) for Division IV — Heating, Ventilation, and Air Conditioning work exceeded the architect's estimate and the architect recommended that the division of work be rebid. The Office of Facilities Management, Physical Plant Administration concurred. Pursuant to the provisions of Article II, Section 4(j) (2) of the General Rules Concerning University Organization and Procedure, the bids were rejected, and the president reports their rejection. The architect was directed to rebid Division IV. Bids were received on June 25, 1993. Accordingly, the president of the University, with the concurrence of the appropriate administrative officers, recommends the award of a contract for $240,437 to R. J. Olmen Company, Glen view, the lowest responsible bidder on its base bid and

T h e total project cost includes professional fees.