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Caption: Board of Trustees Minutes - 1920
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410 BOARD OF TRUSTEES [ J u n e 10, BRYAN P R I Z E (16) A statement that the William Jennings Bryan prize was assigned last year through mistake, altho the catalog announced it to be available this year. Mr. William King wrote an essay on the Federal Prohibition Amendment which was submitted in competition for the Bryan prize and was awarded the prize by the committee in charge of the subject. There is not sufficient money in the special fund for this prize. The prize of $25.00 was granted to Mr. William King, to be paid from the incidental fund. W O M A N ' S R E S I D E N C E HALL (17) A report from the Supervising Architect and the Dean of Women, Miss Ruby E. C. Mason, on the administration of the Woman's Residence Hall. June 9, 1919 President E. J. James, 355 Administration Building DEAR SIR: We enclose an estimated budget for the operation of the Residence Hall for 191920. This will be found on Sheet No. 3. The method of arriving at Item 1 is given on Sheet No. 4. Items 2-5 are self-explanatory. The method of arriving at Item No. 6 (the dining room cost) is as follows: Board at $6.00 a week would be $25.70 a month. We assume that one-sixth (1-6) of this will be profit, and that 90% of the remaining five-sixths (5-6) will be chargeable as dining room expense over and above other items specifically listed. The method of arriving at the 90% is given on Sheet No. 5. Items 7 and 8 respectively are self-explanatory. Page 6 gives the summary for the year, first, on the basis of the building being fully occupied through thirty-eight (38) weeks of the regular session, and eight (8) weeks of the summer session; secondly, on the basis of the building being occupied through thirty-eight weeks of the regular session and half filled through the summer session and does not allow for any loss of receipts through vacancies due to girls leaving. Sheet No. 7 gives the prices charged for room and board at places with which our prices may be comparable, and Sheet No. 8 gives a detailed schedule of the cost of operating the Y. W. C. A. building, which shows a somewhat lower operating expense than we have included in our estimate. A separate enclosure gives our recommendations with reference to the prices to be charged and the procedure with .reference to assigning rooms. We recommend that five hundred folders containing information concerning the prices and methods of assignment of the rooms, together with floor plans of the building, be printed, and we recommend also that 500 application blanks similar to the sample enclosed be printed. We have not taken into consideration the operation of the hospital on the top floor. It seems to us that it may be possible to use this space for girls not living in the house, and that the hospital ought to be operated as an entirely independent unit in the same manner as our other hospitals are handled. We have not taken into consideration the care of the locker and shower bath rooms in the basement, which will be used in connection with the physical training work, and we believe that whatever attendants and water are required for this space should be provided for on the Physical Training budget. We recommend that the Dean of Women be made responsible for the operation of the Residence Hall, and for the establishment of the necessary policies. The Business Office and the Operating Department shall cooperate in carrying out these policies. Yours truly, JAMES M. W H I T E Supervising Architect RUBY E. C. MASON Dean of Women
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