Repository: UIHistories Project: Board of Trustees Minutes - 1918 [PAGE 265]

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I917]

UNIVERSITY OF ILLINOIS

261

of needs as show*n by past experience, supplies which are regularly requisitioned by the various departments, paying also pay rolls for labor as approved by the Supervising Architect. These items are accounted for in revolving accounts until requisitions are actually filed by departments and the material delivered or job accounts closed. Vouchers are then drawn against the State Auditor, payable from the proper funds according to the department to which the material was delivered or for which the work was done. These vouchers are paid-by the State Auditor in line with an arrangement with him made some time ago, the warrants being issued to the Treasurer of the University of Illinois and, when received, deposited by him to reimburse expenditures made as above. The development of storerooms and accounts along these lines has proved both expedient and economical, and the decision of the State Auditor relative to the payment of vouchers drawn as above indicates that he recognizes the advantage of such operation and is willing to consider the stores* on hand as a current asset of the institution, as has likewise been done in Ohio, Wisconsin, and Minnesota. It is important that a central development be given to our stores system. I have at hand for consideration at the present time requests from practically every department in the University using chemicals and glassware that a central storeroom for such supplies be established and that purchases and deliveries to all departments be handled under central administration from that point. The development of our print shop adds another division of the same type. , , In order that the. procedure as thus involved may have full sanction, I desire to recommend that the Board, of Trustees ^authorize the Comptroller to organize and establish such storerooms and stores systems as may be necessary for the adequate and economical handling of supplies and work in general dema-nd by the various departments of the University; to purchase supplies to • be kept in stock in ; such storerooms; and to pay for labor in connection with jobs properly approved, from the general funds of the University in the hands of the University Treasurer on Stores Fund warrants, the Treasurer being reimbursed when materials are delivered to the various departments and the proper fund determined; that the Comptroller be authorized to organize and administer departmental storerooms in such way that they may serve the needs of all departments of the University as far as may be possible; and that the Comptroller be made responsible for the organization, the administration, and the records of all storerooms and for the custodianship of all materials kept in such storerooms. Cordially yours,

LLOYD MOREY

Acting,

Comptroller

On motion of Mr. Hoyt, these recommendations were approved.