Repository: UIHistories Project: Board of Trustees Minutes - 1910 [PAGE 88]

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UNIVERSITY OF ILLINOIS.

[Dec. 8

accounts when properly audited and allowed, and to submit such recommendations and information as he may consider proper, concerning the business and interests of the University. SEC. 2. RECORDING SECRETARY.] The recording secretary shall keep the records of the proceedings of the board and the books and papers pertaining to his office. They shall be open for inspection by any member of the board or officer of the University. He shall be ex officio clerk of the Executive Committee of the board and keep its record. He shall countersign all warrants on the treasurer and shall insert in each warrant the particular appropriation or fund as authorized by the board or the executive committee thereof. He shall notify the president of the University of all votes, orders or resolutions of the board relating to the management and control of the University. The secretary shall keep a journal (minutes) of the proceedings of the board, which shall contain summary statements of all matters presented by the president of the board, the president of the University, the recording secretary, comptroller or other officer, or communications of any character to the board upon which action is taken, with identification reference by title or number to all papers or other exhibits in connection therewith. Such communications shall not be spread upon the journal at large unless ordered by a vote of the board: Provided, that all regular financial or business statements, recommendations or reports or lists of appointments submitted, shall be entered in complete form therein. SEC. 4. TREASURER.] The treasurer shall be the custodian of all the funds and securities belonging to the University. He shall give bond for the faithful performance of his duties and the proper accounting and delivery thereof whenever required and with such security as may be approved by the board. Such bond shall be in such amount as the board may require from time to time, but not for less than one million dollars. He shall not have authority to invest any permanent funds or convert any securities in his hands, except as directed by the board. He shall pay out of any funds, such sums only as shall be represented by warrants signed by the president of the board and countersigned by the recording secretary of the board. He shall make a detailed report to the board of all securities held by him and of all receipts and disbursements annually, or oftener when required, beginning with the balances shown in last report.

SEC. 5. PRESIDENT OF THE UNIVERSITY.] The president of the University

shall be the official adviser and executive agent of the board. He shall be ex officio a member of all committees. He shall attend all meetings of the Board of Trustees. He shall make such recommendations to the Board of Trustees from time to time as may seem to him wise, touching any phase of University policy or administration. He shall make all nominations for appointments to positions under the Board of Trustees, and in case nominations are not approved he shall make others. All communications from any instructor, officer or other employe of the University, addressed to the Board of Trustees of the University or any committee thereof, shall be transmitted through the president of the University. All rules, regulations, directions, orders or instructions of the Board of Trustees or any committee or member thereof, addressed to any instructor, officer or other employe of the board, shall be transmitted through the president of the University. He shall perform such other duties as may be provided by the statutes of the University.

SEC. 6. COMPTROLLER—PURCHASING AGENT—CHIEF CLERK.] The duties of

the comptroller, purchasing agent and chief clerk shall be such as may be defined in the statutes of the University.