Repository: UIHistories Project: Board of Trustees Minutes - 1942 [PAGE 857]

EXTRACTED TEXT FROM PAGE:

854

BOARD OF TRUSTEES

[April 22

(b) Internal budget compiled annually for approval by the Board of Trustees to cover allocations to the various departments and operations of the University. T h e biennial budget deals only with those funds which are handled through the State Treasurer. Among these funds are included all appropriations from the general revenue of the state, appropriation of federal funds received by the state for the use of the University, and appropriation of general income of the University from student fees, sales of products, and miscellaneous sources. It does not include trust funds received directly by the Board, and federal funds paid directly to the Board to be used for specific purposes. Under the Finance Act such funds are kept in and disbursed from the treasury of the University. T h e internal budget covers all of these funds, but is prepared only for one year at a time. The biennial budget of the University is analyzed in accordance with the provisions of the State Finance Act. This Act requires that appropriations be made under the following standard headings: salaries and wages; office expense; travel; operation; repairs and equipment; permanent improvements; contingencies. Appropriations to the University are made only under these headings, appropriations for permanent improvements being made for specific improvement items. T h e University Appropriation Bill does not provide specific appropriations to any individual department or activity of the University but makes appropriations to the University as a whole under the headings required in the State Finance Act. T h e appropriations made by the state are allocated in the internal annual budget to the various departments, offices, and activities. T h e allocations to each department or office are made under the various classifications appearing in the Appropriation Bill. F o r many years the University has had a Division of Alumni Relations and Records. A detailed budget for this Division is included in the annual budget approved by the Board of Trustees. T h e amounts allocated to this budget are distributed among the items of the State Appropriation Bill of the University, namely: salaries and wages; office expense (including printing and publications) ; travel; repairs and equipment. I n the internal budget the salaries of individuals included under salaries and wages are stated individually. In making disbursements of expenditures on account of the Division of Alumni Relations and Records, itemized vouchers are prepared from time to time and certified on behalf of the Board of Trustees against the various state appropriations made to the University. All such vouchers have been regularly paid by the Auditor of Public Accounts year after year. I n several cases portions of the salaries of individuals included in this budget are paid by the Alumni Association which these individuals also serve on part time. Such payments are made directly by the Alumni Association. The amounts of such payments are agreed upon between the Association and the University. T h e Board of Trustees also makes an appropriation to the University of Illinois Foundation for services rendered by the Foundation to the University. This appropriation is made under the head of operation. Vouchers are drawn monthly for payment to the Foundation for its services, and these vouchers arc certified by the University against state appropriations for operation. Such vouchers have been regularly paid for several years by the Auditor of Public Accounts. These payments are received by the Foundation, and from them disbursements are made for personal services, office expense, travel, and other expenses incurred by it in rendering service to the University of Illinois.

LLOYD MOREY

Comptroller

MEMORANDUM OX LETTER OF THE ATTORNEY GENERAL TO M R . CHESTER R. D A V I S

T h e Attorney General states: "Of course the Board may appoint committees from its membership to consider any matter requiring the attention of the Board, but a committee so appointed would be limited in its authority merely