Repository: UIHistories Project: Board of Trustees Minutes - 1936 [PAGE 773]

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77o

BOARD OF TRUSTEES

[May 27

(For Federal Smith-Lever) 400 Reams 25 x 38 — 6 o # " A " Grade E. F. Book Paper i n Reams 2 5 x 2 8 ^ — 4 5 # " A " Grade E . F . Book Paper 10 Cases 25 x 38 — 8 o # No. 2 Folding Enamel from the Moser Paper Company, the low bidders, at a total price of $4,761.86, f.o.b. Urbana. P a r t of this paper is for the publication of bulletins of the Agricultural Experiment Station, but by combining the University requirements it has been possible to secure a better price, due to quantity. Funds are available in the budget for this purchase, $2,654.66 to be charged to the Office Supply Stores (for general University publications) and $2,107.20 against Federal funds (for agricultural publications). 9. Labor and material in trimming of campus trees, from Hubert Hunsucker, Champaign, at a price of 85 cents per man hour plus materials at cost The total estimated cost is $1,500. Funds are available in the budget of the Physical Plant Department for this purpose.

On motion of Dr. Meyer, these purchases were authorized.

PURCHASE OF AUTOMOBILES FOR AGRICULTURAL EXTENSION SERVICE (47) Each year the Agricultural Extension Service purchases a number of automobiles as replacements of equipment used by members of the staff of that Service in traveling about the State. These purchases are paid for from Federal Smith-Lever funds. T h e purchase of eleven cars is contemplated between now and the end of the fiscal year. T h e Dean of the College of Agriculture and Director of the Extension Service recommends the purchase of Ford cars for all replacements for the following reasons: (1) These cars have given good service in the past. (2) The majority of the Extension staff prefer this type of car. (3) It is desirable from the standpoint of the Extension Service to have one make of car because the same driver frequently must take a different car each time he goes on a trip. If it is the same make of car with which he is familiar the chances for accident are greatly lessened. T h e Comptroller has raised the question of policy of purchasing one type of car without securing bids on all cars in the same price range. T h e question is, therefore, submitted to the Board of Trustees for a ruling.

On motion of Mr. Williams, the Comptroller and the Director of the Physical Plant Department were instructed to take bids on all cars in the same price range and to complete the purchase with due consideration of all pertinent factors.

PURCHASE OF R.O.T.C. UNIFORMS FOR 1 9 3 6 - 1 9 3 7 (48) A recommendation from the Purchasing Agent, the Professor of Military Science and Tactics, and the Comptroller, that the contract authorized by the Board of Trustees on July 26, 1035 (Minutes, page 367), with the Associated Military Stores for the purchase of military uniforms for the advanced course students in the Reserve Officers' Training Corps for 1935-1936 be renewed for the year 1936-1937. The usual procedure has been to invite proposals from a number of uniform manufacturers, specifying materials to be used for the blouse, breeches, and cap, the award then being made on the basis of workmanship, service, and the number of items to be supplied for the $36.00 per outfit received as commutation from the W a r D e p a r t m e n t This practice was followed last year, and in previous years. T h e recommendation for the renewal of a contract with the Associated Military Stores, without following the practice of previous years, is made for the following reasons: (1) That company obtained the present contract in competition with seven other manufacturers. (2) There has been an advance in the wool market, and new proposals would probably not be on as satisfactory a basis as the present contract. (3) T h e uniforms supplied and the service