Repository: UIHistories Project: Board of Trustees Minutes - 1992 [PAGE 485]

EXTRACTED TEXT FROM PAGE:

1994]

Division TV — Electrical Bodine Electric of Decatur, Inc., Champaign

UNIVERSITY OF ILLINOIS

473

Base Bid Alt. E-3

$

74 070 125 $ 74 195 $2 062 950

Total

The proposed $2.0 million project consists of the construction of a cast-in-place concrete tunnel and associated steam and condensate piping and access structures to the new tunnel and interconnecting existing steam tunnels at Sixth Street and Gregory Drive, and Wright and Daniels Streets. The project includes sidewalk, street, and curb replacement and repair. It is also recommended that the architect/engineer for the project, Henneman, Raufeisen and Associates, Inc., Champaign, be employed for the professional services required through the construction of the project. The firm's fee for construction administration will be a fixed fee of $27,875; the firm's fee for construction on-site observation will be on an hourly basis, the total not to exceed $50,400. Funds are available in the institutional funds budget of the Operation and Maintenance Division at the Urbana campus. A schedule of the bids received, a description of the alternates, and a schedule of the firm's hourly rates have been filed with the secretary of the board for record. (Note: A proposal was received from Coleman Electrical Service, Inc., Mansfield, on its base bid of $57,491. That firm notified the University that it made an error in its bid and requested permission to withdraw it since, due to the error, the firm could not fulfill its contractual obligation without suffering economic hardship. The architect/engineer and the Office for Capital Programs have determined that there is clear and demonstrable evidence that the bidder made a bona fide error in the preparation of the bid and that the error will result in a substantial loss to the bidder. They have recommended that the bidder be allowed to withdraw its bid. Further, the architect/engineer has talked to Bodine Electrical of Decatur, Inc., Champaign, about its bid and was informed that the firm understands all of the project's specified requirements. The university counsel has advised that, under these circumstances, the University's regulations allow the University to permit the withdrawal.)

On motion of Ms. Reese, these contracts were awarded by the following vote: Aye, Dr. Bacon, Mr. Boyle, Dr. Gindorf, Mr. Grabowski, Mrs. Gravenhorst, Mr. Lamont, Ms. Lopez, Ms. Reese; absent, Mrs. Calder, Governor Edgar. (The student advisory vote was: Aye, Ms. Huff, Mr. Riley; no, none.)

Delegation of Authority to Award Contracts, Triaxial Upgrade and Office Addition, Biaxial Shock Test Machine Building, U.S. Army Construction Engineering Research Laboratory, Champaign

(15) The original Biaxial Shock Test Machine building was constructed in 1973. The facility houses unique equipment which simulates earthquake motion environments. In Fiscal Year 1993, the Department of Defense appropriated $3.9 million to upgrade the existing equipment from a biaxial mode to a triaxial mode. In order to achieve the upgrade of the equipment, it will be necessary to provide additions to the existing facility in the high bay area (2,340 gsf), new equipment and pump rooms space (800 gsf), and offices to house the research teams (1,500 gsf). The $1,095,965 project budget will then be able to accommodate the upgrade for the triaxial mode equipment, which will be the first of its type in the United States. In order for the U.S. Corps of Engineers to complete the installation of the equipment on schedule, it is essential that the contracts be awarded prior to the April 1994 meeting of the board (bids are to be received in mid-March 1994).