Repository: UIHistories Project: Board of Trustees Minutes - 1990 [PAGE 343]

EXTRACTED TEXT FROM PAGE:

1991]

UNIVERSITY OF ILLINOIS

331

It is further recommended that the contracts, other than the contract for general work, be assigned to the contractor for general work. It is also recommended that the project architect, Severns, Reid 8c Associates, Inc., Champaign, be employed for the architectural/engineering contract administrative services required during the construction phase of the Phase I project on a fixed-fee basis of $50,000; and to provide the required on-site observation on an hourly basis, estimated at $100,000, plus authorized reimbursements estimated to be $1,000. Funds for this project are being provided by a grant from the U.S. Department of Agriculture. A schedule of the bids received, a description of the alternates, and the architect's hourly rate schedule have been filed with the secretary of the board for record. T h e initial phase remodeling will provide for selective demolition on all three lower floors of the main building (52,730 gsf); provide new windows for three sides of the main building; add a three-story mechanical room shell (4,200 gsf) for ventilation, generator, and other mechanical equipment; provide facility improvements at the ground floor level for receiving custodial, mechanical, and building systems, life safety, and handicapped accessibility purposes; and remodeling 14,430 gsf on the second floor for use by the University. (Note: A proposal for ventilation work was received from A 8c R Mechanical Contractors, Inc., Urbana, on its base bid of $116,800. T h e firm has notified the University of an error in its bid and requested permission to withdraw it since, due to the error, it could not fulfill its contractual obligation without suffering economic hardship. T h e project architect and the Office for Capital Programs have determined that there is demonstrable evidence that the bidder made a bona fide error in the preparation of the bid, that the error will result in a substantial loss to the bidder, and has recommended that the bidder be allowed to withdraw its bid. T h e university counsel has advised that, under these circumstances, the University's regulations allow the University to permit the withdrawal.)

O n motion of Mr. Boyle, these contracts were awarded by the following vote: Aye, Dr. Bacon, Mr. Boyle, Mrs. Calder, Mr. Grabowski, Mrs. Gravenhorst, Mr. Lamont, Ms. Reese, Mrs. Shepherd; no, none; absent, Governor Edgar, Mr. Wolff. ( T h e student advisory vote was: Aye, Ms. Caporusso, Mr. Mitchell; no, none.) Increase in Contract, Tennis Facility, Urbana

(22) On July 12, 1990, the Board of Trustees awarded a contract for $2,696,320 to Felmley-Dickerson Company, Champaign, for the general work for the Tennis Facility at the Urbana campus. A 600-foot-long broadwalk (12 feet wide) is required to provide for pedestrian access to the Tennis Facility from Florida Avenue. A proposal was received from Felmley-Dickerson Company in the amount of $29,710 to construct the broadwalk. Accordingly, the president of the University, with the concurrence of the appropriate administrative officers, recommends that the contract with FelmleyDickerson Company, Champaign, be increased by $29,710 for the work described. Funds are available for this work from private gift funds and from operating funds of the Division of Intercollegiate Athletics and Division of Campus Recreation.

O n motion of Mr. Boyle, this recommendation was approved by the following vote: Aye, Dr. Bacon, Mr. Boyle, Mrs. Calder, Mr. Grabowski, Mrs. Gravenhorst, Mr. Lamont, Ms. Reese, Mrs. Shepherd; no, none; absent, Governor Edgar, Mr. Wolff.