Repository: UIHistories Project: Board of Trustees Minutes - 1886 [PAGE 40]

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Agricultural department— By s u m s received from sales, etc T o s u m s paid for labor, etc Balance to c u r r e n t e x p e n s e s . _. Dr. $15,000 2,000 $17,000 Buildings a n d grounds— "To s u m s paid out for s u n d r y p u r p o s e s By State appropriation Balance to c u r r e n t e x p e n s e s : Dr. $3,500 $3,500 Or. $17,000 $17,000 Or. • $3,000 500 $3,500

W h e n t h e s e a c c o u n t s are closed to c u r r e n t e x p e n s e s t h a t account will'stand t h u s : Current expenses: Dr. Cr. B y b a l a n c e from last y e a r (say) $7,000 By balance account chemical laboratory 100 By balance account agricultural d e p a r t m e n t 2,000 T o balance account salaries for instruction $1,000 T o b a i a n c e account buildings and g r o u n d s 500 B a l a n c e to new account 7,500 $9,100 The corresponding account of State appropriations will s t a n d t h u s : State a p p r o p r i a t i o n s : B y s u m s received from t h e State T r e a s u r e r (say) 1 T o paid a c c o u n t salaries for instruction T o paid account buildings a n d g r o u n d s B a l a n c e to new account Dr. $3,000 3,000 1,000 $7,000 $9,100 Or. $7,000

$7,000

T h e balances found in this a n d t h e p r e c e d i n g a c c o u n t will, w h e n added, equal t h e c a s h in t h e T r e a s u r e r ' s h a n d s , exclusive of t h a t belonging to the e n d o w m e n t fund, to be separ a t e l y provided for. An interest a c c o u n t will be kept t h u s : I n t e r e s t from e n d o w m e n t : B y interest county b o n d s By i n t e r e s t county bonds B a l a n c e to account salaries for instruction Dr. Or. $1,000 11,000 $12,000 $12,000 $12,000

This account is closed to salaries for instruction in order t h a t it m a y a p p e a r t h a t t h e interest from e n d o w m e n t is all u s e d for t h i s p u r p o s e , as t h e law r e q u i r e s . B u t if a t t h e end of a n y year a balance should r e m a i n , t h e n so m u c h a s h a s been paid out should be t r a n s ferred to t h a t account, and t h e a c c o u n t of interest should be closed by balance to a n e w account, so t h a t n o n e of t h e i n t e r e s t m a y find its way into t h e account of c u r r e n t e x p e n s e s . An e n d o w m e n t account m a y be k e p t t h u s : Endowment account: B y s u m s received for b o n d s r e d e e m e d T o paid for new b o n d s (face) To paid p r e m i u m on b o n d s G a r r i e d t o n e w account B a l a n c e to c u r r e n t e x p e n s e s Dr. $10,000 200 10,000 $20,200 Or. $20,000

200 $20,200

T h e c a s h ($10,000) will be separately r e p o r t e d . 4. At t h e beginning of e a c h half year, a n d at s u c h o t h e r times as m a y be needful, t h e n e c e s s a r y a p p r o p r i a t i o n s will be m a d e to e a c h of t h e s e p a r a t e d e p a r t m e n t s . T h e s e a p p r o p r i a t i o n s will c a r r y no money into accounts. T h e y will be listed in a suitable m e m o r a n d u m , a n d will be the authority for u s i n g so m u c h m o n e y from a specified source, if s u c h a n e x p e n d i t u r e should be foundjieedful. I n a n y case t n e b a l a n c e s carried to t h e g e n e r a l a c c o u n t •of c u r r e n t e x p e n s e s will never exceed t h e c o r r e s p o n d i n g appropriations. T h e m e m o r a n d u m of appropriations will show, a s n o w : S u m s appropriated. Expended. The w a r r a n t book will continue to be u s e d , a s n o w . Balances.

5. T h e drawing of credit w a r r a n t s , so called, by which one d e p a r t m e n t is e n a b l e d to pay a n o t h e r d e p a r t m e n t for labor, material, etc., by a transfer o n t h e b o o k s of t h e T r e a s u r e r , s e e m s to be a useful a n d n e c e s s a r y aid in k e e p i n g t h e accounts of a n y d e p a r t m e n t w h i c h is t r a n s a c t i n g miscellaneous b u s i n e s s .