Repository: UIHistories Project: Board of Trustees Minutes - 1978 [PAGE 26]

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1976]

UNIVERSITY OF ILLINOIS

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not been fully utilized, while increased requirements for "talent" waivers have been identified. The Vice President for Administration has recommended that the following modifications be made in the May 15, 1974, action: 1. That the 930 undergraduate tuition waivers be allocated to each campus in proportion to the campus' share of the University's previous fall undergraduate full-time equivalent enrollment.1 2. That the distribution between "need-based" and "talent-based" undergraduate tuition waivers for each campus be determined by the chancellor of that campus. 3. That, for a given year, unused waivers on one campus may be transferred to another campus which has used all available waivers for that year, with the concurrence of the chancellors concerned. All other procedures established by the May 15, 1974, Board of Trustees action would remain in force. The essence of this recommendation is to establish guidelines for the undergraduate tuition waivers which are responsive to student and campus needs. The chancellors at the three campuses concur in this recommendation. I recommend approval. O n m o t i o n of M r . Velasquez, this r e c o m m e n d a t i o n w a s approved.

Waiver of Transcript Fee, Chicago Circle

(16) Because collection of transcript fees required numerous clerical activities in several administrative offices at the campus and because the process of determining whether to charge or to provide the transcripts free was time consuming itself, the Chancellor at Chicago Circle recommended that the transcript fee at Chicago Circle be waived temporarily beginning July 1, 1974. The Board of Trustees later extended the waiver until July 1, 1976. The waiver has allowed Chicago Circle to make transcripts available quickly to students seeking admission to other institutions or seeking employment. The improved service has been well received by alumni and currently enrolled students. (More than 1,000 gifts totaling $2,093, directly attributable to the free transcript program, have been received by the University of Illinois Foundation.) In 1974 the campus processed some 32,000 transcripts and collected $20,579 from recipients. In 1975 and 1976, respectively, some 30,000 and 35,000 transcripts were provided. If the campus were to return to the practice of charging for transcripts, approximately 500 transactions would be required each week on the average in each of the three offices, and an estimated three staff members would be required to handle this workload. Because of the substantial improvement in service to students and alumni, the Chancellor at Chicago Circle, with the concurrence of the Vice President for Administration, now recommends that the temporary waiver of the transcript fee at Chicago Circle be made permanent and that the policy for Chicago Circle, effective as of July 1, 1976, be: Each student or alumnus of Chicago Circle who has paid all outstanding indebtedness is entitled to receive without charge transcripts of his or her record.'

1 Based upon enrollments in the fall of 1975, the action recommended would result in the following allocation pattern among the campuses: Projected Allocation. Present Allocation 1976-77 Chicago Circle 299 366 Medical Center 31 35 Urbana-Champaign 593 545 Uncommitted 23 Total 946 9iS ' T h e present policy reads: "Each student who has paid all his fees is entitled to receive without charge a transcript of his record. For each additional transcript, the fee shall be $1.00."