Repository: UIHistories Project: Board of Trustees Minutes - 1958 [PAGE 65]

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62

BOARD OF TRUSTEES

[September 18

(approximately $3,000), to be paid by the University only if funds are not available for the balance of the contract. The cost of the drawings is included in the bid so that if funds are available for the installation of the equipment, the contractor will recover the cost under the contract. It is also recommended that action on the contracts for the following installations be deferred, pending negotiations with the lowest bidders to determine if they will execute contracts subject to the availability of additional funds: Elevators — Hollister Whitney Company, Quincy $58 725 Dumb-waiter — Gallaher and Speck, Inc., Chicago 4 200 These phases of the work can be deferred until after July 1, 1957. The total budget of the project on the basis of the lowest bids received is $635,000 in excess of available funds. The appropriation for the Biology Building was reduced from the amount originally requested by the Board of Trustees, and it is not practicable to construct a building with less space than the first unit as now designed. Since the building can not be completed during the present biennium in any event, the State Department of Finance and some members of the Illinois Budgetary Commission have been consulted regarding the possibility of deferring the financing of approximately $635,000 of the construction costs until the 1957-59 biennium. This procedure has been agreed to in principle. In the event that an appropriation would not be forthcoming to complete the building, it would be possible to omit some of the work through change orders and still have a usable building although obviously departments occupying it would be handicapped. Only one bid on the general contract for the sewer work was received, and since this is one of the items which can be deferred until the next biennium, the Director of the Physical Plant and the Vice-President and Comptroller recommend that all bids on the sewer work be rejected, and that new bids be taken later. In support of the above recommendations, I submit a report from the Director of the Physical Plant detailing the reasons why the cost of this project will exceed funds presently available and outlining the alternatives. Appended to the report are a schedule of all bids received and a comparison of original estimates of cost with the project budget based on the lowest bids. A copy of this report is filed with the Secretary for record. I concur in these recommendations and recommend that the Comptroller and the Secretary of the Board be authorized to execute the contracts, subject to release of funds by the Governor.

On motion of Mr. Livingston, the foregoing recommendations were approved, the contracts were awarded as recommended, and the Comptroller and Secretary of the Board were authorized to execute the same. This action was taken by the following vote: Aye, Mr. Herrick, Mr. Johnston, Mr. Livingston, Mr. Megran, Mr. Swain, Mrs. Watkins, Mr. Williamson; no, none; absent, Mr. Bissell, Mrs. Holt, Mr. Nickell, Mr. Stratton.

CONTRACTS FOR REMODELING DAVENPORT HALL

(8) The Director of the Physical Plant and the Vice-President and Comptroller recommend award of the following contracts for remodeling the Morrow Hall Wing of Davenport Hall: General — E. N. DeAtley, Champaign $102 688 Base bid ($103,500), less Alternate A for substituting reinforced concrete for structural steel in the framing $812 Plumbing and heating — Reliable Plumbing and Heating Company, Champaign 28 905 Ventilating and air conditioning — Schroeder and Sons, Champaign.... 19 995 Electrical work—Neal Morton doing business as Neal Morton Electric, Champaign 21 350 Funds are available in the state appropriations to the University for 1955-57 for buildings and other permanent improvements, subject to release by the Governor.