Repository: UIHistories Project: Board of Trustees Minutes - 1958 [PAGE 1232]

EXTRACTED TEXT FROM PAGE:

1958]

U N I V E R S I T Y OF I L L I N O I S

1229

merit among certain of the bidders, or between them and certain prospective bidders, to restrain the bidding by establishing a fixed price or by any other means, the bids of all such bidders will be rejected, and the bidders and prospective bidders will be barred from further bidding for a period of time fixed by the Purchasing Official or Physical Plant Department. (Also see section 2 o b ( i ) below.) g. Rejection of all bids. If in the judgment of the Purchasing Official or the Physical Plant Department it is in the best interest of the University of Illinois, all bids may be rejected, and notice sent to the low bidder.

SECTION 14. BINDING CONTRACT WITH THE UNIVERSITY

a. Purchase order. After the lowest and best acceptable bid has been determined, the University will send the successful bidder a purchase order or a formal contract accepting his bid. b. Binding on bidder. The University's acceptance of a bidder's offer by the issuance of a purchase order or submission of a formal contract will create a binding contract covering the following: (1) All the specifications, terms, and conditions in the invitation to bid and the bid form. (2) The provisions of this regulation. (3) The bidder's price and terms of payment. The successful bidder must perform in accordance with the contract so made, or he will be liable to the University for any damages caused it by his breach of contract. c. No changes impairing rights of University permitted. After the contract between the successful bidder and the University has been entered into by the issuance of a purchase order or contract, no material changes (such as a substitution or a price adjustment) may be made in its terms and conditions. This provision shall not prohibit the minor addition, deletion, or changing of work on construction contracts so long as such a change is agreeable to both parties, is approved by a licensed architect or engineer, and the price is appropriately adjusted.

SECTION 15. SMALL SUPPLEMENTARY PURCHASES

a. Conditions on which permitted. When the Purchasing Official issues a purchase order for a particular item after following the above bidding procedure, he may at any time within thirty days thereafter, issue a second purchase order to same vendor, or an amendment to the original order for an additional quantity of the same item, at the price and on the same terms and conditions, if: (1) H e determines from the vendor that the purchase order will be accepted if issued; (2) H e finds that the market price of the commodity or equipment in question has not gone down since the first purchase; and (3) The amount of the second or additional purchase is not of such magnitude as to constitute a substantial or material variation of the first purchase or original contract. b. Only one such purchase permitted. The Purchasing Official will not issue more than one such supplementary purchase order or amendment for a particular item without repeating the bidding procedure. Performance by Successful Bidder

SECTION 16. PERFORMANCE BOND

a. May be required. The University shall have the right to require that the successful bidder shall file a "Performance Bond" in a designated amount and written by a Surety Company acceptable to the University, whenever it shall appear to be in the best interest of the University to do so. It may be required that the Bond be filed within a specified number of days after the award is made °r the contract shall be cancelled and the vendor or contractor shall be liable for any damages caused the University by his failure to file the bond. b. Amount. Such Performance Bond may be required in any amount up to 'oo per cent of the amount of the contract, depending upon the nature of the transaction. c. Surety required. In addition to signing the bond as principal, the successful bidder must have the bond signed by a Surety Company authorized to do business