Repository: UIHistories Project: Board of Trustees Minutes - 1958 [PAGE 1230]

EXTRACTED TEXT FROM PAGE:

1958]

U N I V E R S I T Y OF I L L I N O I S

1227

c. Trade discounts. Trade discounts may be indicated, but should always be deducted by the vendor in calculating the unit price quoted. d. Quantity discounts. Quantity discounts should be included in the price of the item. e. Retailers Occupational Tax. Bidders should not include Retailers' Occupation T a x or Use T a x in their quotations. Receipts from sales to the University of Illinois are exempt from Retailers' Occupation T a x Act and Use T a x Act. f. Unit price governs. In case of a mistake in the extension of a price, the unit price shall govern. g. Awards of any or all items. An award may be made to the lowest aggregate bidder for all items or on an item basis, whichever is found to be in the best interest of the University. h. Tie bids. If two or more bids meeting the specifications and other requirements of the invitation to bid are tied for low price, the bids will be treated as follows: (1) If there is no significant difference in the responsibility of the bidders, but there is a difference in the quality of the commodities or equipment offered, the bid offering the best quality will be accepted. (2) If there is a significant difference in the responsibility of the bidders (including ability to deliver in the quantity and at the time required), the award will be made to the bidder who is deemed to be the most responsible. (3) If there is no significant difference in the responsibility of the bidders and no difference in the quality of the items offered, the bid offering the earliest delivery time will be accepted in any case in which the invitation to bid specified that the needs of the University require as early delivery as possible. In all other cases, delivery time will not be considered in making awards so long as the bidder states he will deliver not later than the time specified in the invitation to bid as the latest acceptable delivery time. (4) If everything is equal, except that some of the bidders are not from Illinois, preference will be given to the Illinois bidders. The term "Illinois bidders" includes individual bidders who reside or do business in Illinois, corporations organized under the laws of Illinois, and corporations organized in other states but authorized to transact business in Illinois. An additional preference may also be given in such cases to Illinois bidders offering commodities or equipment grown or produced in Illinois. (5) If the bids quoting the same price are equal in every respect, the award may be made by lot to one or more of the low bidders; or, if feasible, may be split equally among all the low bidders if, in the judgment of the Purchasing Official or Physical Plant Department, this will not lead to any limitation of competition among bidders and is in the best interest of the University of Illinois.

SECTION 13. REJECTION OF B I D S

a. Non-responsive bids. Any bid which does not meet the requirements of the invitation to bid or does not comply with the provision of this regulation may be rejected. b. Alterations and erasures. Bids containing any material alteration or erasure may be rejected unless the change is initialed by the bidder. c. Responsibility of the bidder. The University may at any time make a supplementary investigation as to the responsibility of any bidder, even though the bidder is on a bidders list. This may include investigation of financial responsibility, capacity to produce or sources of supply, performance record in the business or industry, ability to provide required maintenance service, and other matters relating to the bidder's probable ability to deliver in the quantity and at the time required under the contract if it is awarded to him. The University may require 'he submission of written statements from the bidder or other persons concerning any such matters. If the University concludes on the basis of all available evidence that a particular bidder appears not to be sufficiently responsible to assure adequate performance if the contract were awarded to him, his bid will be rejected even if it is the •owest bid.