Repository: UIHistories Project: Board of Trustees Minutes - 1958 [PAGE 1228]

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1958]

U N I V E R S I T Y OF I L L I N O I S

1225

i. Retailers' Occupation Tax. Bidders must not include Retailers' Occupation Tax or Use T a x in their quotations or bids. Receipts from sales to agencies of the State of Illinois are excluded from Retailers' Occupation T a x Act and the Use Tax Act. j . Federal Excise Tax. Bidders must not include in their prices any allowance for payment of Federal Excise T a x , as the University is exempt from such taxes. If a contract is awarded for the sale of an item that is subject to Federal Excise T a x , the University will furnish the vendor with an exemption certificate. k. State laws and University regulations. All bids are subject to these regulations and to the laws of the State of Illinois, particularly the Illinois Purchasing Act and Conflict of Interest Statutes. A certification is required in certain instances, and the form of this certification will be provided in the bid form. (See also section 2 1 ( e ) below.)

SECTION 7. H o w TO SUBMIT B I D S

a. Special envelope for sealed bids. In order that the University can tell without opening a bid which invitation to bid it is in response to, a special envelope will be furnished to be used in submitting a sealed bid. The envelope will have the following information on the outside: (1) The date and time of the bid opening. (2) T h e bid number. (3) T h e words " S E A L E D B I D " in large capital letters. b. Bidder's own envelope for open bids. The bidder should use his own envelope for the submission of an open bid. c. Where to submit bids. All bids must be submitted to the person and at the addresses specified in the invitation to bid. d. When to submit bids. Invitations for sealed bids will state the place, date, and hour of opening of bids. Invitations for open bids will require submission of bids by a specified date. In either case, the date specified will ordinarily be at least ten days after the invitations to bid are sent out. e. Change in or withdrawal of bids. A bidder may withdraw or change a bid if notice of the withdrawal or change is received by the University before the latest time specified for submission of bids. Changes may be made only by substitution of another bid submitted in like manner as the original bid, or by a letter or telegram stating that the bid shall be changed by a specified amount (such as the subtraction of $0.75 per hundredweight) without stating the final figure resulting from the change. Withdrawals of bids after bid opening will not ordinarily be permitted; however, in those cases where, in the judgment of the University based upon clear and demonstrable evidence, the bidder has made a bona fide error in the preparation of the bid and such error will result in a substantial loss to the bidder, an exception may be made. f. Late bids. No bids received after the time specified in the invitation to hid will be considered.

SECTION 8. CERTIFIED CHECK OR B I D BOND

a. Certified Check or Bid Bond may be required in connection with invitations to bid. The invitation to bid may require each bidder to file with his bid a certified check or bid bond (payable to the Board of Trustees of the University of Illinois) the amount of which will not exceed 10 per cent of the amount of the bid. b. Deposit agreement. A certified check, if requested, will be considered as security for full performance of all obligations imposed on the bidder, under the law and these regulations, including the obligation to keep the price or bid firm Wr as long a period as specified in the bid, and the obligation to file a "pertormance bond" if required, when a contract is awarded. If the bidder fails to perform any one or more of such obligations, the University will negotiate said check and retain from the proceeds thereof an amount sufficient to compensate it 'or any and all damages suffered because of such failure or failures. c. Return of check. If a bidder is the successful bidder, the certified check will be returned within a reasonable time after the contract is fully executed or a »er a "performance bond" is filed, if a bond is required. If a bidder is not a successful bidder, the certified check will be returned to that bidder within such tlm e as may be set forth in the bid documents or, if no time is stated, within a reasonable time after the contract is awarded to the successful bidder.