Repository: UIHistories Project: Board of Trustees Minutes - 1958 [PAGE 1226]

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UNIVERSITY OF ILLINOIS

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b. Cause for removal or suspension. The following, without excluding others of like or different nature, shall be sufficient grounds for such removal or suspension: (1) Delivery of commodities or equipment which do not comply with the specifications. (2) Failure to make delivery within the time specified. (3) Failure to keep offer firm for length of time specified by the bidder in his bid. (4) Failure to provide performance bond when required by invitation to bid. (5) Collusion with other bidders or prospective bidders to restrain competitive bidding. (6) Giving information in an application for inclusion on a bidders list that is later found to be false or materially misleading. (7) Bankruptcy or other evidence of insolvency of the bidder. (8) Any other facts causing substantial doubt as to whether the bidder will continue to be a responsible bidder who can be relied upon to fulfill his obligations under this regulation and under any contract awarded to him. (9) Any violation of the Illinois Business Corporation Act or any other law of the State of Illinois which would make it inadvisable for the University to deal with such bidder. (10) Any other violation of this regulation. c. Failure to respond. In addition to removal for the above causes, a bidder may be removed from a bidders list for two consecutive failures to respond (either with a bid or an indication of "no bid") to invitations to bid. d. Reinstatement on bidders list. At any time after he receives a notice of removal or suspension the bidder may submit in writing or in person an explanation of the circumstances which were the cause of the removal or suspension order, or may show that such circumstances have been corrected. (Failure of a manufacturer or supplier to furnish the commodity or equipment bid upon or any part thereof to the bidder does not relieve the bidder of responsibility.) On the basis of such explanation or showing the University may modify or rescind the removal or suspension. Solicitation of Bids

SECTION 3. How B I D S A R E SOLICITED BY THE UNIVERSITY

a. Newspaper advertisement. The Purchasing Official or Physical Plant Department, as required by law, will advertise in the newspaper selected by the Director of Finance, and others as such Purchasing Official or Physical Plant Department may deem necessary, bids for commodities, equipment, or construction to be bought, unless the purchase is exempt from advertisement under the law. The advertisements will explain where bid forms and full information can be obtained, and state the time and place of opening. b. Invitations to bid. When the Purchasing Official or Physical Plant Department are ready to buy a particular commodity or piece of equipment or desire bids on construction work they send out "invitations to bid" to persons on their bidders lists. Invitations also are sent to any other persons who respond to a newspaper advertisement. Such invitations will state, among other things: (1) The item to be bought, or work to be bid on. ( 2 ) The quantity of the item to be bought or description of work to be done. (3) The specifications (and item number, if any) of the item. (4) Any installation, maintenance, or repair services to be provided with the item. (5) The delivery requirements. (6) Any other terms and conditions which the University may require bidders to comply with. Invitations to bid will be sent out by mail, except in cases of emergency. In such cases they may be sent out by telegram or be requested by telephone. For construction work, notice of the availability of specifications will be sent to all contractors on the bidders list. Detailed specifications will be sent to those requesting them. c. Bids sometimes individually requested. If in the judgment of the Purchas-