Repository: UIHistories Project: Board of Trustees Minutes - 1958 [PAGE 1224]

EXTRACTED TEXT FROM PAGE:

1958]

UNIVERSITY OF ILLINOIS APPENDIX

1221

REGULATIONS GOVERNING PROCUREMENT AND AT T H E UNIVERSITY OF ILLINOIS EFFECTIVE J U N E 1. 1 9 5 8

BIDDING

(Approved by the Board of Trustees April 17, 1958, page 1207.)

FOREWORD The University of Illinois is required to advertise and take sealed bids when making purchases of goods or services costing $1,500 or more (with certain exceptions.) and in connection with construction contracts involving an expenditure of $1,500 or more. In addition, it is the practice of the University to buy on a competitive basis, when practicable, regardless of the amount to be expended. The purpose of these rules and regulations is to set forth policies and procedures to be followed and to inform those desirous of selling to the University how to proceed in order to receive invitations to bid and how bids will be handled. HOW TO S E L L TO T H E UNIVERSITY OF ILLINOIS The Board of Trustees has centralized the authority to purchase in the Business Office under the Vice-President and Comptroller (except where authority has been assigned to some other official or committee; e.g., books and periodicals are purchased by the Library) who has delegated the authority to the Director of Purchases for the Urbana departments and to the Purchasing Agent for the Chicago departments, the latter including Navy Pier branch and Division of Services for Crippled Children, who are referred to hereafter as the "Purchasing Officials." The various departments of the University submit requisitions to the Purchasing Officials. When properly approved, they constitute authority for making purchases according to the procedures described in these regulations. With certain exceptions, all purchases in excess of $1,500 are advertised in the official State newspaper and are awarded on the basis of sealed bids. Purchase transactions in excess of $2,500 are submitted to the Board of Trustees for prior approval, except in emergencies, when they may be acted on by the President of the University. Purchases are not binding upon the University until such approval has been given. Kinds of Commodities and Equipment The kinds of commodities and equipment bought for the University of Illinois by the Purchasing Officials include, among others, the following: Automobiles and Trucks Metals, ferrous and nonferrous Building Maintenance Supplies Office Machines, Equipment, and Chemicals Supplies Coal Paints and Painters' Equipment and Dental Supplies and Equipment Supplies Drugs Paper Electrical Equipment, Appliances, and Petroleum Products Supplies Pharmaceuticals Electronic Equipment and Supplies Photographic and Projection Equipment Envelopes and Supplies Foodstuffs Plumbing and Heating Equipment and Furniture Supplies Gases, propane and laboratory type Printing, letterpress and offset Grain, Hay, and Straw Refrigeration and Air-Conditioning Hardware Equipment Hospital Equipment and Supplies Scientific Equipment and Supplies Laboratory Animals Seeds and Fertilizer Laboratory Apparatus and Supplies Sound Recording Equipment and Tape Lumber and Building Materials Textiles Machine Tools and Shop Equipment Welding Equipment and Supplies and Supplies X-ray Equipment and Supplies H o w Bids Are Solicited by the University It is the policy of the University to obtain contracts for commodities, equipent, and construction work at the lowest possible prices, provided the contracts are with responsible persons who can be depended on to give reliable performance

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