Repository: UIHistories Project: Board of Trustees Minutes - 1958 [PAGE 1113]

EXTRACTED TEXT FROM PAGE:

i no

BOARD OF TRUSTEES

[February 18

Funds are available in the state capital appropriations for 1957-59, subject to release by the Governor. I concur and recommend that the Comptroller and the Secretary of the Board be authorized to execute this contract, subject to release of funds.

On motion of Mr. Nickell, this contract was awarded, as recommended, and the Comptroller and the Secretary of the Board were authorized to execute the same. This action was taken by the following vote: Aye, Mr. Bissell, Mrs. Holt, Mr. Johnston, Mr. Livingston, Mr. Nickell, Mr. Swain, Mr. Williamson; no, none; absent, Mr. Herrick, Mr. Hughes, Mr. Stratton, Mrs. Watkins.

CONTRACT FOR CONSTRUCTION OF PHYSICS BUILDING (10) The Director of the Physical Plant Department and the Vice-President and Comptroller recommend award of a contract for $1,436,400 to May fair Construction Company, Chicago, Illinois, for the construction of the first unit of a new Physics Building. This contract will be for all construction work, including the mechanical trades. In response to advertisements and other notices, nine bids were received on February 4, 1958. Instructions to bidders called for a base bid and a series of alternates, the University reserving the right to accept or reject any or all. The base bid and alternates submitted by Mayfair Construction Company recommended for acceptance are: Base bid $1 408 800 Additive alternates Additional foundation piling west of the building 10 700 Installation of additional shelving in offices 4 400 Metal acoustical treatment in corridors II 000 Anemostat mixing boxes for future air conditioning installation.... 1 500 Total $1 436 400 The additional piling is recommended as a protection against damage to this first unit through driving of foundation piling for the adjoining second unit of the building when the latter is constructed. The other alternates are recommended as highly desirable accessories since the base bid allows sufficient funds for these provisions. Funds are available in the state capital appropriations for 1957-59, subject to release by the Governor. The contract price is well within budget estimates for building construction. A base bid, lower by $185,600, was submitted by Hudson Construction Company, Inc., Rantoul, Illinois, but its officers promptly reported that a basic error was made in estimating and preparation of the bid and requested permission to withdraw it. The Legal Counsel has advised that when a basic, unintentional error has been committed by a bidder — which has been verified in this case — the University may properly permit the bid to be withdrawn and return the bid deposit. The Director of the Physical Plant Department and the Vice-President and Comptroller recommend that the request of the Hudson Construction Company, Inc., be granted, including return of its deposit, and that Mayfair Construction Company be declared the lowest bidder. Submitted herewith is a schedule of all bids received, with a report on this matter from the Director of the Physical Plant Department; copies are being filed with the Secretary of the Board for record. I concur in the above recommendations and request that the Comptroller and the Secretary of the Board be authorized to execute the contracts subject to the release of funds.

On motion of Mr. Williamson, this contract was awarded, as recommended and the Comptroller and the Secretary of the Board were authorized to execute the same. This action was taken by the following vote: Aye, Mr. Bissell, Mrs. Holt, Mr. Johnston, Mr. Livingston, Mr. Nickell, Mr. Swain, Mr. Williamson; no, none; absent, Mr. Herrick, Mr. Hughes, Mr. Stratton, Mrs. Watkins.