Repository: UIHistories Project: Board of Trustees Minutes - 1958 [PAGE 1072]

EXTRACTED TEXT FROM PAGE:

1957]

UNIVERSITY OF ILLINOIS

IO09

sors outside the University by an outright gift, a grant, or a written and bilaterally executed contract. (1) Gifts. Gifts for research, which are limited in amount, may be arranged by informal negotiations and correspondence between the sponsor and the staff member who will carry on the research, subject to acceptance as hereinafter provided. The Chairman of the University Research Board, or, at the Chicago Professional Colleges campus, the Vice-President in Charge, is delegated by the President to approve and accept such gifts for the University. Financial arrangements for gifts shall be reviewed and approved by the Business Office. Consideration of the indirect costs to the University accruing on account of the acceptance of gifts shall be made at the time of budgeting the funds to be received. (2) Grants. Grants are ordinarily made to the University by foundations, associations, or other agencies which are governmental or non-profit in character. A grant is differentiated from a gift in that it usually carries certain conditions imposed by the sponsor. Applications for grants should be prepared by the staff member who will supervise the research, approved by the head or chairman of the department and the dean or director, if required by college policy, and presented to the Business Office for review and approval of financial details. Applications should be accompanied by a budget which shall give consideration to all direct and indirect costs involved. After approval by the Business Office, applications for grants shall be considered for approval by the Chairman of the Research Board, or, at the Chicago Professional Colleges campus, by the Vice-President in Charge. Grants carrying conditions the legality of which may be subject to question shall also be referred to the Legal Counsel. (3) Research Contracts. Contracts shall be used when required by the sponsoring agency or when it is desirable to set forth the specific conditions under which funds are to be received and administered. The University standard cooperative agreement contract form shall normally be used for projects with private sponsors. Contracts prepared by the sponsors may be used for projects with agencies of the United States Government, state governments, and in some cases private sponsors. After informal negotiations with the sponsoring agency, the staff member who is to supervise the project shall prepare a proposal specifying in detail the research work to be carried on and the financial and other conditions. A budget shall be prepared which will provide for all direct costs of the project and the indirect costs to be reimbursed to the University. Such a proposal and accompanying budget shall be approved by the head or chairman of the department and the dean or director, if required by college policy, and submitted to the Business Office. After review and approval by the Business Office, it shall be submitted for approval to the Chairman of the University Research Board, or, at the Chicago Professional Colleges campus, to the Vice-President in Charge. It shall then be returned to the Business Office for submission to the sponsoring agency, such submission to constitute the formal offer of the University to carry on the research subject to the execution of a formal contract as hereinafter provided. If the contract is with a private sponsor and the amount involved is relatively small, the University standard contract form may be completed by