Repository: UIHistories Project: Board of Trustees Minutes - 1946 [PAGE 436]

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I945J

UNIVERSITY OF ILLINOIS

433

7. One five-unit gang mower for the Physical Plant Department, from Worthington Mower Company, Bloomington, at a cost of $1,025 f.o.b. delivered. 8. The following equipment for the Chemistry Department, from the Perkin-Elmer Corporation, Glenbrook, Connecticut, at a cost of $2,870 f.o.b. Glenbrook: One infrared spectrometer One liquid absorption cell One Sola transformer Two extra windows, sodium chloride One gas absorption cell Two extra windows, sodium chloride 9. All labor and materials necessary to recoat the roof of Power House Building No. 915 at 1822 West Taylor, Chicago, and to install a twenty-year bonded tar and gravel roof and flashings on Dining Room Building No. 912, requested by the Physical Plant Department, from Esko Roofing Company, Chicago, at a cost of $1,395. 10. One single deck carload (not over 175 head) shorn lambs, average weight 65 to 75 pounds, suitable for experimental work, for the Department of Animal Husbandry, at a cost of approximately $1,500, plus freight and commission. 11. One thousand five hundred bushels (approximately) No. 2 oats for the Department of Animal Husbandry, from Leverett Grain Company, Champaign, at a cost of approximately $1,155.

The Comptroller presented this item. On motion of Mr. Williamson, the action of the Comptroller in authorizing these purchases was approved and confirmed.

POLICY GOVERNING PURCHASES

(15) The University of Illinois Statutes provide that "Purchases shall be made on the basis of competitive prices wherever practicable, quality, suitability, and service considered. Purchases amounting to $1,000 or more made from general funds or non-itemized appropriations shall be submitted to the Board of Trustees or to the Executive Committee, unless, in the opinion of the President of the University, urgent necessity exists that requires immediate action, in which case the President shall act and report promptly to the Board." On March 10, 1942, the Board authorized the Purchasing Agent to place orders for all foods and dairy products for the Research and Educational Hospitals on the basis of lowest bids and quotations, and on August 31, 1943, a similar procedure was approved for the purchase of food products for the Mini Union Building and other food services at Urbana. Under this authorization such purchases are not to be reported to the Board. At almost every meeting reports are made to the Board of emergency purchases of grain for the agricultural departments. Such purchases are necessarily made on the basis of prevailing market prices and availability of grain. Competition in prices is frequently impossible and immediate acceptance of offers is usually necessary to secure grain to meet requirements. The Purchasing Agent requests authority to consummate purchases of this kind in excess of $1,000 on the basis of the best offers secured.

On motion of Mr. Williamson, this policy was approved for the purchase of grain.

RELEASE O F AERATION PROCESSES, I N C . , GRANT FOR POST-DOCTORATE FELLOWSHIP IN BACTERIOLOGY

(16) In September, 1942, Aeration Processes, Inc., gave $2,500 to the University for a post-doctorate fellowship in the Department of Bacteriology (Minutes, January 23, 1943, page 237). A suitable candidate for this fellowship was not found for the year 1942-1943 or in subsequent years. While the donor had requested the University to hold this fund until such a candidate was available, it now requests that the money be transferred to Iowa State College, Ames, Iowa, to carry on similar work at that institution. Such transfer of this fund is recommended.

On motion of Mr. Davis, this transfer was authorized, subject to the approval of the Legal Counsel.