Repository: UIHistories Project: Board of Trustees Minutes - 1946 [PAGE 373]

EXTRACTED TEXT FROM PAGE:

370

BOARD OF TRUSTEES

[February 24

representing University departments, with H. M. Edwards, Purchasing Agent, as Chairman, has been appointed by the President, and is studying the needs of departments and keeping in touch with available opportunities. When opportunities for advantageous purchase arise they must be acted on promptly. To that end the chairman of the committee has requested, and the Comptroller concurs, that a working fund of $25,000 from the General Reserve be made available from which immediate purchases may be made on the recommendation of departments and with the approval of the committee or, in urgent cases, of its chairman. In some instances, departments will be able to cover such purchases out of their current budgets. Many departments have filed requests for assignments for such purposes in the next biennium, and certain provisions of this kind are tentatively included in our biennial budget. The proposed fund would be used in cases where budget authorization is not available and in partial fulfillment of tentative assignments for the next biennium. When purchases are made they will be reported, and specific appropriations will be made at that time to reimburse the fund. I concur and recommend approval.

On motion of Dr. Meyer, this appropriation was made as recommended, by the following vote: Aye, Mr. Davis, Mr. Fornof, Mrs. Grigsby, Mr. Jensen, Mr. Livingston, Mr. McKelvey, Dr. Meyer; no, none; absent, Mr. Green, Mr. Karraker, Dr. Luken, Mr. Nickell.

ASSIGNMENT OF UNAPPROPRIATED AGRICULTURAL INCOME

(7) The Dean of the College of Agriculture and the Comptroller recommend that the Board of Trustees authorize the transfer of up to $5,000 from unappropriated agricultural income to various departments in the College of Agriculture, the assignments to be made on recommendation of the Dean to the Comptroller. Included in this total is an appropriation of $1,835 from Agronomy Unappropriated Income to cover costs of printing a bulletin on "The Effects of Soil Treatment on Soil Productivity." Other transfers will be made from time to time as special nonrecurring needs arise for items not amounting to more than $1,000. This will eliminate the necessity of bringing to the Board of Trustees routine items involving expenditures which are clearly within the established policy of the University but for which appropriations must otherwise be made. I concur and recommend approval. O n motion of Mr. Fornof, this appropriation was made as recommended, by the following vote: Aye, M r . Davis, Mr. Fornof, Mrs. Grigsby, Mr. Jensen, Mr. Livingston, M r . McKelvey, D r . M e y e r ; no, n o n e ; absent, Mr. Green, M r . K a r r a k e r , D r . Luken, Mr. Nickell.

APPROPRIATION FOR PHYSICAL PLANT IMPROVEMENTS

(8) The budget for the current year contains an item of $10,000 for improvements to cover remodeling and alterations in buildings and other facilities required by departments to meet changing conditions in their work in both Urbana and Chicago. The appropriation is expended for items not in excess of $1,000, on requisition of the Physical Plant Department approved by the Comptroller. Items in excess of $500 are reviewed by the Committee on Special Appropriations and Nonrecurring Expenditures. The free balance in the present appropriation is less than $1,000, and the Physical Plant Department advises that this will probably be insufficient to take care of urgent needs for the remainder of the year. The Comptroller suggests an additional appropriation of $5,000 for this purpose from the General Reserve. I concur and recommend approval. O n motion of M r . McKelvey, this appropriation was made as recommended, by the following vote: Aye, M r . Davis, M r . Fornof, Mrs. Grigsby, M r . Jensen, M r . Livingston, M r . McKelvey, D r . M e y e r ; no, n o n e ; absent, M r . Green, M r . K a r r a k e r , Dr. Luken, Mr. Nickell.