Repository: UIHistories Project: Board of Trustees Minutes - 1942 [PAGE 845]

EXTRACTED TEXT FROM PAGE:

842

BOARD OF TRUSTEES

[April 22

" T h e District Medical Officer, Captain A. B. Davidson ( M C ) U S N , will make arrangements for necessary hospitalization, it being understood, however, that the University will furnish necessary space for a Sick-Bay, and that infirmary facilities for use in connection with minor illnesses will be provided. " T h e University will furnish all personnel, equipment, and supplies necessary to feed the Navy personnel, which will be on a cost basis. This cost will be covered by ninety day contracts, the price being adjusted at the end of each ninety day period, to cover increases or decreases in cost. The cost of additional equipment necessary to accommodate the Naval personnel will be reflected and absorbed in the cost of meals. T h e contract for messing will be on a per capita basis. (See rate below of $1.20 per day.) "It is my understanding that the foregoing amounts are based upon careful estimates and that at the end of the fiscal year of 1943 the University will furnish the Navy a statement of the actual cost of providing these facilities, plus wear and tear, and that the amounts will be revised up or down to cover the actual cost of operation. T h e District Supply Officer is preparing the necessary contracts covering the housing and messing facilities. These will be forwarded for approval and execution within the next few days. "Due to the limitations prescribed by Federal statutes, it is impossible for the Navy to enter into contracts for periods beyond current fiscal years. It is, however, my understanding that the agreement for the fiscal year of 1943 will be continued during succeeding years, subject to the revisions set forth in the above paragraph." T h e Commandant has been advised that these conditions are acceptable to the University. T h e above terms do not mention current billing for messing. T h e first contract for this will provide for $1.20 a day per man, subject to adjustment on the basis of actual cost. T h e Physical Plant Department has been authorized to proceed with the necessary remodeling and installations of equipment necessary to make these quarters available to the Navy and ready to function on or before May 1, 1942. Most of this work is being done through contractors on the basis of the lowest bids or quotations received. The Business Office has been authorized to place orders for this work and equipment on that basis. Before going ahead I conferred with the President of the Board, who authorized me to go ahead with whatever was necessary to make these facilities available to the Navy. I request confirmation of my actions as reported herein and approval of the contracts for the Navy in accordance with the above terms and conditions. O n m o t i o n of M r . L i v i n g s t o n , t h e a c t i o n of t h e P r e s i d e n t of t h e U n i v e r s i t y in a u t h o r i z i n g t h i s p r o g r a m w a s a p p r o v e d a n d c o n f i r m e d . F U N D S FOR HOUSING A N D MESSING OF SIGNALMEN IN NAVAL TRAINING S C H O O L (21) T h e Physical Plant Department is proceeding as rapidly as possible with remodeling and other construction work in the Men's Old Gymnasium, the Gymnasium Annex, and the installation of additional equipment in the Illini Union Building, to provide housing and messing facilities for the Naval Training School for Signalmen. It is impossible at this time to determine the exact cost of this work, but the best estimate that can be made now is that the remodeling may run as high as $60,000 and that the cost of equipment will be approximately $30,000. T h e University will secure reimbursement for these expenses from the Government through charges for service on the basis of $12,000 a month for housing and $1.20 a day per man for food service. (This is subject to adjustment every three months in accordance with changing prices and labor costs.) In the meantime, it will be necessary for the University to finance these expenditures. T h e Director of the Physical Plant Department suggests that the cost of remodeling the Old Gymnasium and Gymnasium Annex is a proper charge against the State appropriation for building remodeling and improvements and