Repository: UIHistories Project: Board of Trustees Minutes - 1942 [PAGE 821]

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BOARD OF TRUSTEES

[March

m

I know this because several of these conferences have been held in my office with Director Havens participating, and I know how Army and Navy officers have tried to fit their programs into what facilities we have available, and, of course, this means anything and everything the University owns. 3. There are no other men on our staff as well qualified as Dean Enger and Director Havens to handle in a series of conferences these technical problems about the proposed airport and the housing and feeding of large groups of men who might be sent to the University for training. 4. W e could get no satisfaction by mail, wire, or telephone as to the policies and programs of the several federal departments involved in these matters. 5. We had in advance the effective assistance and cooperation of Mr. Deneen Watson, the Governor's representative in Washington for the State of Illinois. Mr. Watson was able to make any and all contacts and there were many which were desired. 6. It was most important to clear with Washington at once on the proposed airport project before Dean Enger went further with making plans as to how the field could be developed and operated in relation to the University. T h e President of the University had been instructed by the Board of Trustees to study this matter as rapidly as possible. 7. In my opinion, wc were not justified in sending more than two men, and certainly the men who went were most familiar with the problems involved. T h e College of Engineering, having cleared with government agencies in Washington as to their policies and programs relative to such an airport, is now actively at work on a comprehensive program for the location, development, and operation of an airport under University control. A report and recommendation will be presented to the Board in the future. T h i s r e p o r t w a s received for r e c o r d . PURCHASE OF LUMBER (22) A recommendation that the following purchase be authorized: Lumber for the Physical Plant Department stock: 5,000 bd. ft. 2" clear heart, kiln dried, rough tidewater red cypress; 3,000 bd. ft. 1" first grade red oak, rough kiln dried—from the T. A. Foley Lumber Company, the lowest bidder, at a price of $1,200, f.o.b. Urbana. O n m o t i o n of M r . W i e l a n d , t h i s p u r c h a s e w a s a u t h o r i z e d . PURCHASE OF AUTOMOBILE INSURANCE (23) The Comptroller and the Purchasing Agent submit the following schedule of bids (See Schedule A ) received on insurance covering the University's fleet of passenger cars and trucks, for one year beginning April 5, 1942 (the expiration date of the present policy). Such insurance can be secured only on an annual basis. They recommend that the insurance include, and the premiums quoted are on that basis, $5,000 property damage, and $25,000 to $50,000 public liability, and comprehensive damage coverage to University-owned cars in lieu of fire, wind storm, and theft insurance carried at the present time. T h e increased cost of the comprehensive coverage over that now being carried is less than $50 a year. They also recommend that the proposed coverage include non-ownership insurance on cars of members of the staff when used in University business. I submit with this memorandum, for record, copies of the following: (1) letters from the Comptroller and Purchasing Agent comparing the various quotations received, (2) a list of the bids received, (3) a statement of the kinds of insurance recommended, (4) a request for bids, including three specifications prepared for agents. As the Comptroller reports, the lowest quotation from a stock company is that of the Indemnity Insurance Company of North America at a total of $2,081.47, the lowest quotation from mutual companies is for casualty insurance in the Lumbermen's Mutual Insurance Company, and comprehensive insurance