Repository: UIHistories Project: Board of Trustees Minutes - 1942 [PAGE 391]

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BOARD OF TRUSTEES

[July 15

nor t h e length of time t h e y are to serve, and the Board is therefore free to establish its own rules. I respectfully suggest that the Board of Trustees consider electing one from each of the three elected classes of its members, each to serve until the expiration of his term as a member of the Board of Trustees of the University of Illinois. This would make possible relatively long periods of service and a continuity of membership on the board of trustees of the University Retirement System. Under such a plan there would be elected representatives of the Board of Trustees as follows: One to serve until March, 1943 (Mr. H o m e r Mat Adams, Mr. James M. Cleary, Mr. Chester R. Davis) ; one to serve until March, 1945 (Mr. Frank A. Jensen, Mr. O. M. Karraker, Dr. Karl A. Meyer) ; and one to serve until March, 1947 (Mr. John R. Fornof, Mrs. Helen M. Grigsby, Mr. P a r k Livingston).

On motion of Mr. Karraker, this matter was referred to the Committee on General Policy to recommend names for membership on this board.

PURCHASE OF COAL FOR URBANA DEPARTMENTS (4) T h e Purchasing Agent, Comptroller, and Director of the Physical Plant Department recommend the award of contracts for the purchase of coal for the Urbana Departments for the year 1941-1942 as follows: Pricef.o.b. Delivered Firm Tons Mine Freight Price Screenings (For delivery, as required) Globe Coal Company 20 000 $1 .49 $.60 $2.09 Skelton Coal Company 2 000 1.49 .60 2.09 Tilton Mining Company 3 500 1.48 .60 2.08 Egg Coal (For storage for emergencies) Globe Coal Company 10 000 1.80 .63 2.43 The award is to the lowest bidders for the maximum amount of coal which each can supply. I concur in these recommendations. In calling for bids, specifications were sent to operators in the Danville district only, because as a result of the low freight rate from that point mines in other districts of Illinois cannot compete and have not submitted bids in the past few years. Bids were solicited from the following firms: Bell & Zoller Coal Company, Chicago; Globe Coal Company, Chicago; Peabody Coal Company, Chicago; Skelton Coal Company, Danville; and Tilton Mining Company, Tilton. In addition the following advertisement was published in the Danville Commercial Nezvs, Chicago Tribune, and Chicago Journal of Commerce: "Bids on 30,000 tons of screenings coal will be received by the University of Illinois until 2 p.m. June 25, 1941, and publicly opened. "Specifications may be obtained from H . M. Edwards, Purchasing Agent, 101 Administration Building, Urbana, Illinois." T h e total quantity covered by the original bids was 15,500 tons which is less than one-half the University's requirements for the year. After the bids were opened the Globe Coal Company was requested to increase its offerings; the other bidders had quoted on the maximum supply each could furnish. The , Globe Coal Company has furnished most of the coal during the past two years. It revised its offer, agreeing to deliver 20,000 tons which will enable the University to contract for the 25,500 tons of screenings required. T h e r e is uncertainty as to what will happen in the coal industry during the coming^ winter. A possible shortage of coal and of transportation facilities makes it imperative to have a stock on hand to meet emergencies which may arise. There is on hand about 5,000 tons of screenings which will be kept in stock for emergencies, but this is not sufficient. Consequently, bids were secured on egg coal, as follows: 1. T h e Globe Coal Company, which proposed to sell 10,000 tons of egg coal at $1.80 a ton f.o.b. mine (freight on this coal is 63^), which is the minimum code price, and subject to change if the code price is changed. 2. T h e Peabody Coal Company, 10,000 tons of egg coal at $2.25 a ton.