Repository: UIHistories Project: Board of Trustees Minutes - 1942 [PAGE 333]

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33Q

BOARD OF TRUSTEES

[June 24

On motion of Mr. Adams, this appropriation was made, by the following vote: Aye, Mr. Adams, Mr. Cleary, Mr. Davis, Mr. Fornof, Mrs. Grigsby, Mr. Jensen, Mr. Livingston; no, none; absent, Mr. Green, Mr. Karraker, Dr. Meyer, Mr. Wieland.

BINDING FOR THE UNIVERSITY LIBRARY (34) F o r a number of years binding has been secured by the Director of the Library without formal contract. T h e work has been assigned to various binderies on the basis of the quality of their work and their facilities. During the past year the Director of the Library and the Purchasing Agent have studied the problem jointly, and as a result are submitting a recommendation for a contract for this work for the coming biennium. Visits were made to a number of binderies and three concerns were selected who might be able to handle all or part of the University work. Specifications for the various types of work to be done were compiled by the Director and submitted to these binderies. Bids on unit prices were received from Ernst Hertzberg & Sons, T h e Book Shop Bindery, and Burgmeier Book Bindery. The prices submitted by Ernst Hertzberg & Sons are lower in practically all instances than the other two concerns, and the aggregate cost of placing all binding with this concern would be materially the lowest. Furthermore, the prices secured are below those that arc being charged the University at the present time on open orders. T h e total annual amount of binding is about $30,000 and is provided for in the regular budget of the Library. The Director of the Library, the Purchasing Agent, and the Comptroller recommend that a contract with Ernst Hertzberg & Sons for all binding of the University Library for two years beginning July 1, 1941, be authorized on the basis of unit prices received, the contract to be subject to renewal by mutual agreement for succeeding periods of two years each. The provision for renewals does not obligate the University to continue under the contract without securing new quotations unless that should be found as desirable. However, it does leave the way open to get the advantage of a continuation of prices now offered if no new conditions have arisen making new competition desirable or necessary. When the latter condition arises, it is proposed that procedure substantially similar to that followed on this occasion will again be followed. I recommend approval of this procedure for an experimental period with the understanding that it will be subject to review and modification later in the light of experience.

On request of Mr. Adams, action on this matter was deferred.

QUIT CLAIM DEED TO PROPERTY BEQUEATHED TO THE UNIVERSITY BY THE LATE JAMES M. FOWLER (35) As reported to the Board on November 24, 1939 (Minutes, page 662), the late James M. Fowler, formerly of Martinsville, Illinois, bequeathed to the University interest in 180 acres of land in Clark County for the use of the College of Agriculture. T h e College has examined this land carefully and has concluded in view of the quality thereof, its distance from the University, and all the circumstances, it would be inadvisable for the University to accept and administer this bequest. Consequently I recommend that the Board of Trustees, through a special quit claim deed with reservation of oil rights, authorize a transfer of the University's interest in this land to the heirs. Originally under the will the entire interest in the property was given to the University, but the widow renounced the will, thereby reducing the University's interest one-half and complicating the situation. Under the quit claim deed the University reserves the oil rights for a period of twenty y e a r s ; otherwise the land would not be of any particular value to the University and it would be costly to carry out the plan of the testator.

On motion of Mr. Davis, this recommendation was adopted, and the President and the Secretary were authorized to execute the necessary documents.